
Lubna Ali Mohamed
Personal Assistant for chairman at Arab African international leasing
Mohandessin, Giza, EgyptWork Experience
Personal Assistant for chairmanFull Time
Arab African international leasing
Jun 2017 - Present -8 yrs
Egypt , Giza
personal Assistant for CEOFull Time
Encorp International
Aug 2015 - May 2017 -1 yr, 9 months
Egypt , Giza
- Job Details:Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions. Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. Completes operational requirements by scheduling and assigning employees; following up on work results. Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends. Maintains office staff by recruiting, selecting, orienting, and training employees. Reading, monitoring and responding to the principal's email. Answering calls and handling queries. Preparing correspondence on the principal's behalf. Commissioning work on the principal's behalf. Liaising with staff, clients, etc.. Managing the principal's electronic diary, booking meetings. Organising travel and preparing complex travel itineraries. Attend meetings writing minutes, taking dictation. Planning, organising and managing events. Attending events/meetings as the principal's representative.
personal Assistant Full Time
- Job Details:reading, monitoring and responding to the principal's email, - answering calls and handling queries, - preparing correspondence on the principal's behalf, - commissioning work on the principal's behalf, - liaising with staff, clients, etc., - managing the principal's electronic diary, - booking meetings, - Organising travel and preparing complex travel itineraries, - attend meetings - writing minutes, - taking dictation, - planning, organising and managing events, - attending events/meetings as the principal's representative, - conducting research on the internet, - writing reports, executive summaries and newsletters, - preparing presentations, - preparing papers for meetings, - managing and reviewing filing and office systems, - typing documents, - sourcing and ordering stationery and office equipment, - managing an Assistant.
Office Manager Full Time
Naira International
Feb 2010 - Dec 2013 -3 yrs, 10 months
Egypt , Cairo
- Job Details: assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff allocation of resources to enable task performance coordinate office staff activities to ensure maximum efficiency evaluate and manage staff performance recruit and select office staff organize orientation and training of new staff members coach and discipline office staff design and implement filing systems ensure filing systems are maintained and current establish procedures for record keeping monitor record keeping ensure security and confidentiality of data design and implement office policies and procedures ensure office policies and procedures are being adhered to analyze and monitor internal processes implement procedural and policy changes to improve operational efficiency prepare operational reports and schedules to ensure efficiency monitor and maintain office supplies inventory review and approve office supply acquisitions maintain a safe and secure working environment handle customer inquiries and complaints manage internal staff relations forecasting likely levels of demand for services and products to meet the business needs and keeping a constant check on stock levels to maximize business efficiency conducting research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality; liaising between suppliers, manufacturers, relevant internal departments and customers identifying potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them negotiating and agreeing contracts and monitoring their progress - checking the quality of service provided; processing payments and invoices; keeping contract files and using them as reference for the future forecasting price trends and their impact on future activities giving presentations about market analysis and possible growth developing an organizing purchasing strategy producing reports and statistics using computer software; evaluating bids and making recommendations based on commercial and technical factors; ensuring suppliers are aware of business objectives attending meetings and trade conferences training and supervising the work of other members of staff
Education
Bsc in tourism & Hotel Management
Helwan UniversityJan 2000 - Jan 2005 - 5 yr
High School - Thanaweya Amma
Orman Language schoolJan 2000
Languages
English
AdvancedArabic
Advanced