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Lubna Ali Mohamed

Personal Assistant for chairman at Arab African international leasing

Mohandessin, Giza, Egypt

Work Experience

  • Personal Assistant for chairmanFull Time

    Arab African international leasing

    Jun 2017 - Present -8 yrs

    Egypt , Giza

    • personal Assistant for CEOFull Time

      Encorp International

      Aug 2015 - May 2017 -1 yr, 9 months

      Egypt , Giza

      • Job Details:Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions. Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. Completes operational requirements by scheduling and assigning employees; following up on work results. Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends. Maintains office staff by recruiting, selecting, orienting, and training employees. Reading, monitoring and responding to the principal's email. Answering calls and handling queries. Preparing correspondence on the principal's behalf. Commissioning work on the principal's behalf. Liaising with staff, clients, etc.. Managing the principal's electronic diary, booking meetings. Organising travel and preparing complex travel itineraries. Attend meetings writing minutes, taking dictation. Planning, organising and managing events. Attending events/meetings as the principal's representative.
    • personal Assistant Full Time

      Contact

      Jan 2014 - Jun 2015 -1 yr, 5 months

      Egypt

      • Job Details:reading, monitoring and responding to the principal's email, - answering calls and handling queries, - preparing correspondence on the principal's behalf, - commissioning work on the principal's behalf, - liaising with staff, clients, etc., - managing the principal's electronic diary, - booking meetings, - Organising travel and preparing complex travel itineraries, - attend meetings - writing minutes, - taking dictation, - planning, organising and managing events, - attending events/meetings as the principal's representative, - conducting research on the internet, - writing reports, executive summaries and newsletters, - preparing presentations, - preparing papers for meetings, - managing and reviewing filing and office systems, - typing documents, - sourcing and ordering stationery and office equipment, - managing an Assistant.
    • Office Manager Full Time

      Naira International

      Feb 2010 - Dec 2013 -3 yrs, 10 months

      Egypt , Cairo

      • Job Details: assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff  allocation of resources to enable task performance  coordinate office staff activities to ensure maximum efficiency  evaluate and manage staff performance  recruit and select office staff  organize orientation and training of new staff members  coach and discipline office staff  design and implement filing systems  ensure filing systems are maintained and current  establish procedures for record keeping  monitor record keeping  ensure security and confidentiality of data  design and implement office policies and procedures  ensure office policies and procedures are being adhered to  analyze and monitor internal processes  implement procedural and policy changes to improve operational efficiency  prepare operational reports and schedules to ensure efficiency  monitor and maintain office supplies inventory  review and approve office supply acquisitions  maintain a safe and secure working environment  handle customer inquiries and complaints  manage internal staff relations  forecasting likely levels of demand for services and products to meet the business needs and keeping a constant check on stock levels to maximize business efficiency  conducting research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality;  liaising between suppliers, manufacturers, relevant internal departments and customers  identifying potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them  negotiating and agreeing contracts and monitoring their progress - checking the quality of service provided;  processing payments and invoices;  keeping contract files and using them as reference for the future  forecasting price trends and their impact on future activities  giving presentations about market analysis and possible growth  developing an organizing purchasing strategy  producing reports and statistics using computer software;  evaluating bids and making recommendations based on commercial and technical factors;  ensuring suppliers are aware of business objectives  attending meetings and trade conferences  training and supervising the work of other members of staff
    • Education

      • Bsc in tourism & Hotel Management

        Helwan University

        Jan 2000 - Jan 2005 - 5 yr

      • High School - Thanaweya Amma

        Orman Language school

        Jan 2000 

      Skills

      • Microsoft Office
      • Administration

      Languages

      • English

        Advanced
      • Arabic

        Advanced
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