Louie Balgos

Hr CoordinatorFull Time

• Job Details:SUMMARY OF FUNCTIONS: The HR Coordinator handles functions related to HR, Administration, and Logistics. The HR Coordinator meets with the staff to identify and resolve problems. Assure compliance with policies and procedures. It represents the support services unit, attend and participate in meetings within assigned project or location. In addition, prepares clear and concise reports as required by the Support Service Unit Head. Essential Duties and Responsibilities: HR Duties & Responsibilities:  Receive employees request forms, such as Bank Letters, salary Certificate, Employment Certificate etc. . ., recommend actions, obtains necessary approvals on a project/site level as per the authorization provided to the project in charge and forward to the Support services unit head  Receive recruitment requests initiated by site/project, attach related Org. Chart and forward to the Support services unit head.  Ensure all new employees’ benefits are provided as per contract and RRF (Medical and Life insurance, food allowance, accommodation, etc...)  Ascertain Site/project induction program and required preparations are ready and prepared for new arrivals  Receive incident reports, investigate, and recommend actions.  Receive site/project leave requests such as: annual leave, emergency leave, unpaid leave, etc. and obtain necessary approvals on a project/site level, as per the authorization provided to the project in charge by his division/company.  Monitor attendance i.e., in/Out Rosters, overtime usage, and endorse time sheets  Receive and forward to the support services unit head requests of change in employee benefit (change position, change salary, change allowance, etc.)  Receive and forward to the support services unit head employees’ exits (termination, resignation, not reporting to duty, etc.) and follow to conclusion.  Ensure company belongings at-e handed over on exit/leave to the designated on a project.  Monitor Saudization percentage and assist in Recruitment, development, and retention of Saudi Employees.  Endorse employees Probation evaluation onsite.  Monitor and suggest training by performing TNA.  Monitor and ensure performance evaluations are processed on site.  Conduct employee utilization evaluation and recommend adjustments.  Maintain site/project updated Org. Charts and JDs.  Ensure employees are assigned as per cost center indicated in the ERP system.  Endorse employee transfers.  Ensure any rentals placed on site/project are based on A jeer system.  Coordinate to support services unit head on issues related to non-employees assigned to project/site. Administration Duties & Responsibilities:  Ensure employees ' Iqama related issues such as renewal, profession change, cancellation, etc.. . are up to date and report any issues to the Support services unit head.  Follow up on issuance of Exit Reentry Visa or Multiple exit Reentry Visa with the Support services unit head.  Assist the administration department with any employee passport related issue. Logistic Duties & Responsibilities:  Check on employee accommodation, transportation, food, access cards/permits, driving license, car authorization, etc. are supplied, active and adequate as per need.  Confirm arrival of newly joined employees or transferred employees are as per applicable procedures, i.e., transfer or addition has been updated on related HRMS systems.  Enforce the accommodation provided policy and make sure the accommodation documented occupancy is constantly updated to reflect actual occupancy. Perform other duties as assigned by the Support services unit head.