Linda Michael

Personal AssistantFull Time

• Job Details: • Carrying out routine Day to day duties including filtering, sorting and printing e-mails, photocopying, faxing, mailing, scanning and handling phone calls. • Handling correspondence: open e-mails and letters, revise them, sort them and reply to them according to the instructions of the Partner. • Preparing documentation (creating, editing and formatting documents, agreements, due diligence reports, presentations and charts). • Creating and maintaining filing system and keeping track of current, closed and archived files. Electronic filing/archiving for emails. • Entering and closing partner’s timesheet. • Attending to Potential Clients: preparing proposals, capability statements, fee estimates and pitches. • Attending to New Clients: Conducting conflict checks, preparing proposals, conflict alerts, engagement letters, assignment letters, consent letters. • Filing CMIS forms and preparing New Business Reports "NBRs". • Handling Client Credit submissions; following up on awards and filing for appeals, if necessary. • Billing: Review/amend draft prebills, edit and print invoices and follow up on payment. Respond to clients inquiries regarding invoices. • Making travel and hotel arrangements and reservations and filling in visa applications. • Managing partner’s agenda (scheduling appointments, meetings, conferences); maintaining and updating partner’s task list, reminders and monitoring projects deadlines. • Meeting arrangements/catering.. etc • Marketing: prepare partner’s personalized marketing materials such as IFLR and Chambers submissions and coordinate with marketing personnel on same. • Translation. • Conducting Internet and Baker Web search. • All other secretarial work required.