Lina Moustafa Tantawy

Business Support SpecialistFull Time

• Job Details:• Managed heavy call volume, acted as gatekeeper & maintained call log for incoming messages for CEO Ensured the productivity of the CEO by organizing, prioritizing and summarizing emails, meeting request, priority request, meeting materials and conflicts as appropriate Managed a complex calendar; Coordinated all personal and corporate meetings and appointments Arranged domestic and international travel, including private charters Created intricate multicurrency Scheduled and organized board/management/staff/ meetings and other group events, conference calls and special events for top executives. • Identifies business opportunities by identifying prospects and evaluating their position in the industry; researching and analyzing sales options. • Sells products by establishing contact and developing relationships with prospects; recommending solutions. • Maintains relationships with clients by providing support, information, and guidance; researching and recommending new opportunities; recommending profit and service improvements. • Identifies product improvements or new products by remaining current on industry trends, market activities, and competitors • Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments, composing and preparing correspondence, that is sometimes confidential. Arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings. • Manage, Plans, coordinates and ensures the CEO's schedule is followed and respected. • Creating win-win situations for direct access to the CEO's time. • Communicates directly, and on behalf of the President and CEO, with Board members, foundation staff, vendors and suppliers, and others. • Establish a well-structured system that formulates outreach policies and procedures to manage the fundraising process, sponsorship activities and the effective execution of contracts creation for multiple vendors and strategic partnership agreements. • Attend meetings with and on behalf of the CEO, prepare, and follow up on detailed MOM and reports on matters related to CEO's programmatic initiatives. • Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with director and senior management staff. • Prepare or file necessary applications or reports, Update and maintain customer information in the management system (CRM) accurately and efficiently • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company. • Priorities conflicting needs; handles matters expeditiously, proactively, and follows-through on all business departments to successful completion, often with deadline pressures. • Manage office supplies inventory and place orders as necessary. • Discussing requirements and event’s budget, making suggestions, coming up with new ideas, negotiating prices with suppliers. • Coordinate with marketing team to oversee the implementation of marketing plans, including promotional materials, advertising opportunities, and client acquisition. • Set event planning design and production trends and proactively identify opportunities and tackle operational challenges.

Event ManagerFreelance / Project

Contracts ExecutiveFull Time