Lina Emam

HR and Administration Senior SpecialistFull Time

• Job Details:ARKAS EGYPT SHIPPING AGENCY S.A.E , Port-Said Branch. 05-2018 to 12-2020, HR & Administration Specialist. 01-2021 to 01-2024, HR Senior Specialist. (Port-Said, Suez & Damietta Offices) Personnel:  Responsible for hiring and termination process.  Responsible the social insurance process.  Follow up on employee commitment and implement and apply company rules.  Follow up on employee attendance.  Sending Monthly Deductions Report to the head office.  Follow up probation periods to proceed with termination if required and assessment forms.  Conducting the Exit interviews.  Follow up the employment contract extension for the employees.  Orientation Process. Recruitment and Selection:  Job inventory.  Job Posting.  Perform searches for qualified candidates according to relevant job criteria.  Organize interviews schedules.  Conduct 1st interview with direct manager.  Preparing the selected interview for the technical interview.  Responsible for hiring papers and send it to the head office. Compensation and benefits:  Calculating the night shift and meal allowances based on the attendance.  Calculating the extra days and over time based on the attendance.  Preparing employees Medical Insurance forms.  Getting approvals for the employee’s medical requests from the medical insurance company.  Cash back Requests from the medical insurance company. Reservations & Maintenance:  Responsible for hotel and car reservations.  Report and follow up any maintenance with the concerned parties. Purchases:  Delivering Safety requirements to the employees.  Responsible for the stationary, cleaning supplies and buffet supplies and follow the stock.  Responsible for the purchasing requests for employee’s requirements coordinating with the financial department.  Requesting all printings (Ids, business-cards, etc.) from the head office.  Responsible for hotel and car reservations.  Report and follow up any maintenance with the concerned parties. Courier File:  Sending and Delivering Shipments.  Sending the monthly b/ls numbers to the head office. HR System:  Record entry for the employees (All documents).  Follow up and notify the HR system provider for any malfunctions.  Communicate and submit proposals to improve the HR system. ARKAS EGYPT SHIPPING AGENCY S.A.E , Port-Said Branch. 08-2018 to 01-2024 Marine Operation Department Assistant. (Port-Said, Suez & Damietta Offices)  Weekly evaluation report for embarkation and disembarkation of the crew change on Maersk Vessels from Port Said , Alex , Suez And Damietta Port.  Prepare presentation.  Assist to prepare required paperwork for the employees for entry port and boarding on the vessel. ARKAS EGYPT SHIPPING AGENCY S.A.E , Port-Said Branch. 09-2021 to 01-2024 Assist with IT Department. (Port-Said Office) ARKAS EGYPT SHIPPING AGENCY S.A.E , Port-Said Branch. 09-2018 to 01-2019 Import Documentation Assistant. (Port-Said Office)  Performed data entry and issue freight arrival notices to customers and brokers.  Declaring Import manifest to custom via EDI.  Issuing Storage & Demurrage invoices.  Issuing free letter / CNTR gate out.