Lauren Helmy Hanna

Administrative OfficerFull Time

• Job Details:• Managing the Country Office overall premises leasing contracts, creating governance structures & partnerships with the lessor & sub-contracts for UN agencies sharing premises. • Responsible of all payment transfers to Lessor, restructuring the invoicing and payments workflow. Bi yearly reconciliation internally to WFP & Externally with Partners and Vendors. • Design tracking & monitoring tools to support/enable live information sharing & updates to cross functional units Admin, Security, Finance & HR. • Responsible of reviewing & posting monthly accommodation & meals Recoveries consumed by international staff. • Focal point with Budget and Programming Unit for creating Non-Donors grants. • Responsible of consolidating and reviewing Administration Unit budget in country office and field offices. • Develop and design fit for purpose SOPs in line with WFP rules and regulations, most updated directives and guidance notes. Crossing between WFP liabilities, staff entitlements, and wellness. • Responsible of coordinating Events, Workshops and Missions. • Managing team of two national staff who are working on, ARCHIBUS, Invoicing & Events Management. • Managing non-food goods and Services Purchase Requests and acting as focal point with Procurement unit. Prepare yearly Admin Unit Procurement Plan.

Executive AssistantFull Time

• Job Details:• Provide dedicated executive support for the Deputy Regional Director by maintaining agenda, assist in planning appointments, regular meetings. • Support to Business Process & Streamlining initiative in the Regional Bureau in Cairo and Country Officer • Handle travel arrangements including and not limited to Air Tickets, accommodation, Medical Clearances, logistics, security clearance & Missions' schedules. • Prepare and/or consolidate minutes of meetings and reports. • Oversee the maintenance of records to ensure information is organized, readily available & compliant with all relevant policies. • Working with Protocol & Event Management Team on planning & executing events & workshops. • Provides administrative support to the Budget & Programming Unit, Risk Management & Compliance Unit & Evaluation Unit. • Coordinate tasks of junior colleagues to ensure executive support services are delivered consistently & to the required standards. • Support Regional Bureau Senior Management Delegated tasks as needed.

Senior Sales Administrative AssistantFull Time

• Job Details:• Executive Assistant to the Vice President. • Responsible of managing Business Unit Events, including monthly meetings, yearly events, team building activities • Responsible of travel arrangements inside & outside Egypt, Top Management visits to Egypt and Meetings Schedules, Customers visits to HQ in France, coordinating their training and meetings in different premises. • Preparing Presentations for C-Level Management & collecting data from stakeholders • Responsible of creating and following up on Legal Guarantees • Creating and managing Dashboards for different teams, following up on Sales Team Order Entries, Pipeline, Customer’s Visits and accuracy of registered transaction • Following up on Inside Sales Team Activities • Responsible of Onboarding Plan for new commers (Meetings with stakeholders, receiving laptop and needed tools) • Responsible of Business Unit Procurement (Safety Tools, Stationary, Business Cards) • Creating SAP Purchase requisitions & following up on release strategies, different transactions for business process flow • Provides administrative support to the Business Unit (50-70 team members); • Active member of First Aid & Fire Fighting Team • Carry out ad hoc tasks/projects as required.