Laila Aldailami

CEO Office ManagerFull Time

• Job Details:• Answering phones and routing calls to the correct person or taking messages. • Filing and retrieving corporate records, documents, and reports. • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. • Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. • Act as a liaison and provide support to the Board of Directors. • Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff • Work with the Executive Team to coordinate the CEO’s outreach activities. • Helping prepare for meetings. • Greeting visitors and deciding if they should be able to meet with the CEO. • Using various software, including word processing, spreadsheets, databases, and presentation software. • Reading and analyzing incoming memos, submissions, and distributing them as needed. • Making travel arrangements for CEO. • Performing office duties that include ordering supplies and managing a records database. • Opening, sorting and distributing incoming faxes, emails, and other correspondence. • Provide general administrative support.

Administrative OfficerFull Time

• Job Details:• UNHAS focal point for VHI Office. • Assist staff on visa matters and relevant rules and regulations needed to travel through the UNHAS flights. • Coordinates training and daily supervising to staff in the space of my responsibility. • Provide assistance in writing proposals to donors. • Archiving donor agreement, SCMCHA agreement as software and hardware. • Recognizing and resolving issues and problems as soon as they were cleared and give appropriate action and solution for each. • Liaise regularly with internal team and also regular liaison with the SCMCHA government sector to get the work done. • Physical office planning, identification of office technology needs and maintenance of equipment's in the building. • Organizes and coordinates workshops, seminars, conferences and translation (if needed). • Following Water, Electricity, Telephone, and Internet bills to be Paid. • Follow up social security documents and taxes documents. • Arrange and attends meetings to discuss any relative issue to be solved. • Travelling to the Sub-Offices (Hajjah - Mahweet - Alhodieda) to ensure all administrative work is done correctly. • Arranges accommodation for the team member arriving from other governorates. • Processing advance money request and clearance with the financial department. • Performs any other duties that may be assigned.