Khaled Ashraf Kamal

senior Administrative assistantFull Time

• Job Details:- Follow up on the daily to-do list and coordinate with the departments of the contractor and the consultant to obtain accurate information to complete the documents and to verify the information flow. - Collect files, documents of final projects, save them in an organized way and ensure that they have a code for reference and tracking. - Control the storage unit for documents received from sites, consultants, and suppliers. Handle highly important files with a high level of integrity and confidentiality. - Update records, track changes, create backups for data, use cloud storage systems to access data from everywhere resulting in 60% saving of paper and office supplies. - Skillful in using CRM systems, following modern management systems, and preparing materials using MS office. Prepare expenses and depreciation reports, performance measurement reports, and customer satisfaction reports. - Represent the company to the Civil Protection department, the Electricity, Water, and Natural Gas Company to obtain licenses and coordinate between the administration, the Civil Protection Authority, and the New Urban Communities Authority to get the necessary land receipt records and licenses. - Monitor the materials, equipment, and samples, ensuring they match with the contracts, making reports on rejected items and submit them to management. - Conduct inventories for samples, office equipment, materials, cleaning tools, maintenance and request purchase orders while maintaining the optimal stock of goods. - Schedule and manage 3 weekly meetings for the board of directors, prepare rooms and give priority to the appointments according to their importance, prevent the conflicts, provide documents proactively, and work on meetings minutes and agendas. - Reliable for 150,000 pounds per month, including salaries of administrators and drivers, stationary, and the operations of cars. Track the cars for more than 15 cars and guarantee the cost efficiency, resulting in 30% savings in expenses. - Handle visitors and callers, deal with their inquiries in a polite way while representing the managers and senior staff.

Administrative assistantFull Time

• Job Details:- receive files of the project termination, final receipts and save them in an orderly manner, and ensure they have a unique code. - Deal with the important documents with a high level of confidentiality and integrity - Sort e-mails and all received documents and forward them to managers and/or to the related departments Report the project’s status in a standardized format - Monitor inventory, office supplies consumption and bills for transportation, cleaning, maintenance, and security - Follow up on administrative and operational tasks, work on reports for more than one project in parallel, help the marketing and sales team with providing documents and technical information for the projects - Update filing systems and create backups - Manage, sort and coordinate a large dataset for more than one project at the same time, direct the information flow between departments and managers to ensure the efficiency of the workplace, through effective communication with customer, colleagues and service providers. - Update the schedule, send all the received documents to the relevant departments, and work on a monthly report for all the projects in parallel.

Secretary/assistantFull Time

• Job Details:- Follow up on the daily agenda, send meetings invitation, receive complaints, and handle the operation, including security, maintenance and cleaning employees. - Responsible for visitors, schedule appointments. - Deal with the electronic complaints system Help desk coordinate between the different departments to solve the issues, keep the manager updated. - Update employee information, their attendance, and schedule their shifts