Kanwaldip Kaur

Execeutive Assistant ManagerFull Time

• Job Details:• Organizing & Maintaining personal calendar, emails, mails & personal appointments/ meetings, teleconferencing etc. Organize and manage personal or family events, parties, special events & Conferences. • Coordinate details of events such as conferences, sales meetings, business meetings and employee appreciation events. • Coordinate and monitor event timelines and ensure deadlines are met. • Send invitations and manage RSVP list for all company and personal events for the Chairman, CEO and VP. • Coordinate event logistics, presentation and materials support and pre- and post-event evaluations. • Organize Travel, Visas & hotel arrangements for the Chairman & Family and as well as our Clients / Guests. • Liaising with other administrative teams. • Using a range of office software, including email, spreadsheets and databases and Manage filing systems. • Prepares reports by collecting and analyzing information/data. • Establish rental rate by surveying local rental rates; calculating overhead costs and depreciation. • Attract tenants by advertising vacant properties; obtaining referrals from current tenants; explaining advantages of location and services; showing units. • Finalizing Contracts with tenants by negotiating leases; collecting security deposit, prepare payments towards Annual Community Service & Management. • Accomplish financial objectives by collecting rents; paying bills; forecasting requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective action. • Maintain Chairman’s Personal & Company properties by investigating and resolving tenant complaints; enforcing rules of occupancy; inspecting vacant units and completing repairs; planning renovations; contracting with landscaping, plumping &other maintenance firms. • Maintains building systems by contracting for maintenance services; supervising repairs. • Secures property by contracting with security patrol service; installing and maintaining security devices; establishing and enforcing precautionary policies and procedures; responding to emergencies. • Enforces occupancy policies and procedures by confronting violators. • Compile reports and information on new Property Launches, New Projects in Real Estate or Hospitality. • Handling Extensive Cash, arranging Cash Flow and Preparing Payment Plans. • Liaising with DEWA and RERA- Dubai Lands Department and various Real Estates. • Compiling reports for the Chairman and senior management from all departments like Finance, Admin/HR, Sales, Production and Procurement. • Welcoming & greeting Guests, answering or directing inquiries. • Maintains and protects operations by keeping information confidential. • Conserve Chairman’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. • Preparing all correspondence Presentations, agendas, MOM, etc. • Managing Chairman’s Finances (Dubai & India) Bank accounts, investments, credit cards & petty cash. • Maintaining Chairman and his family's Insurance and medical Policies. • Obtain Chairman’s signature on all contracts, subcontract, admin related documents and cheques and payment approvals as required.

Administrator cum Sales ConsultantFull Time

• Job Details:• Meeting Clients/Investors and visiting construction site with the Clients/ Investors. • Following up with clients/Investors for the payments towards their property. • Issuing Reservation forms, Sale & Purchase Agreements and gathering all documents required to process a Sales Deal with an Investor. • Acting PRO dealing with Dafza for employee’s visa, labor card, health card, lease for office, trade license, COC and also perform other Legal duties, etc. • Coordinate with RERA – Lands Dept. regarding the registration for SPAs, Title Deed, recording of Units with RERA & Master Developer, other agreements & formalities. • Managing office and monitoring employees and maintaining office supplies etc. • Managing diary, travel and & hotel arrangements for the Directors as well as our Guests. • Scheduling meetings and appointments on behalf of the Directors. • Preparing adverts for the HR or leasing/selling/wanted properties, etc.