Jumeirah Dyanella Perona

Receptionist cum admin assistantFull Time

• Job Details: Assists staffs / Visitors  Answering telephone calls, screen callers before forwarding to the certain extension  Responsible for coordinating and outgoing mail  Monitor visitor access and maintain security awareness  Maintain the cleanliness of the area  Manage 201 files for the staffs  Manage etisalat bills  Responsible for processing the UPS & SKYCOM courier payment every month  Responsible for mobile & simcard request for the staff  Supports the group of Human Resources and Administration Manager in the effective and efficient implementation and monitoring of the Administration activities  Responsible for Air Ticket, Hotel Bookings of Management Business Trip / Recruitment Trip, Deployment, Leavers / Repatriation Ticket and any other related  Receives the request from the Manager, Supervisor & Coordinator(s). Process all booking request timely. Assure that the traveler has complete necessary documents (Business Trip – Valid visa & Approved Travel Request Form; Deployment – Employment Visa with at least 6 months passport validity.  Coordinate with the Travel Agency the onward flight but see to if individual have their desired travel plan. Provide the better flights to the traveler / requested with the conditions and restrictions of flights. Prepare the LPO with fare / rate comparison from the different travel agencies.  Verifying all the tickets / voucher issued. LPO’s /monthly statement from the contact Travel Agencies to ensure that the entire request has been from my end and submit to accounts department. Generate the Statement of Air Arabia & Fly Dubai  New staff Accommodation and Transportation Allowance  Prepares the monthly / dashboard report. Maintain all relevant databases  Distribution of Cards as part of the employees’ accountability like staff ID and POS Card  Releasing documents ready for collection from HRER like NOC, SC, ST and COE.  Posting leave and rejoining of the overseas staff in Navision.  Monitoring the daily shop visit of UAE & Overseas Area Manager.  Overseas staff attendance in Navision.