Jousyan Dawood Naguib Dawood

Executive SecretaryFull Time

• Job Details:Ensure peak operations for the organization and implement preventive measures for potential issues. • Implement policies and procedures, measure outcomes against standards, and improve operational flow. • Oversee visitors to the office and ensure a friendly, personal experience. Assisting the organization’s HR and finance functions by keeping personnel records up to date, arranging interviews and updating financial documents. • Coordinate internal and external resources and cultivate relationships with vendors. • Ensuring that facilities meet government regulations, health and security standards and energy efficiency requirements. • Respond to requests and questions about office operations. • overseeing and agreeing contracts and providers for services including security, parking, cleaning, catering and IT. • supervising teams of staff including cleaning, maintenance, and security. • managing maintenance and staffing budgets. • ensuring that facilities meet government regulations, health and security standards and energy efficiency requirements. • Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment. • Oversee day-to-day office activities, and keep management informed regularly via performance reports. • Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists. • Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested. • Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.

Executive AdministratorFull Time

• Job Details:Responsible for revising statements & settlements to be settled and sending it to clients. • Ensure the filing systems are maintained and up to date. • Ensure having all Commercial Registration up to date for all clients. • Following up any residency visas for foreigners and update the list. • Circulating any important reports or documents. • Managing the schedule of meetings & reserving the meeting room. • Preparing reports for the missions by the end of the day to be followed by the next day. • Recording the ID cards by scanning them & making an excel sheets. • Receiving & delivering any original documents & make an excel sheet with it to be followed. • Control correspondences by following up the emails with the Mangers. • Receiving & Answering phone calls. • Filling any Power of attorney, Ordinary General Assembly and Extraordinary General Assembly. • Liaise with other administrative teams. • Prepare responses to correspondence containing Manger's replies. • Handling any complaints that may evolve and checking it with the concerned departments. • Record any investigation as per our client request made by our partner and write it & prepare copies to be signed & stamped. • Perform general office duties such as ordering supplies, database update and performing basic bookkeeping

Executive SecretaryFull Time