Josephine Simon Youssef

CEO office managerFull Time

• Job Details:1- Using Microsoft Outlook, Word, Excel and Scan 2- Booking tickets online 3- Taking minutes of meeting and following up the action of each and arranging zoom meetings and interviews 4- Preparing the employee’s personnel files 5- Responsible for fingerprint system, attendance and vacation balance 6- Following up the required tasks for all the departments and making sure they meet the deadlines

Supply chain/CEO assistantFull Time

• Job Details:CEO assistant responsibilities: 1- Greet and welcome guests as soon as they arrive at the office and direct visitors to the appropriate person and office 2- Using Microsoft outlook, word and excel, scan and filing 3-Following up the CEO’s emails, arranging appointments & update the calendar 4- Responsible for petty cash & expenses sheet 5- Travel arrangements 6- Collecting hiring docs Supply Chain responsibilities: 1- Sending docs to the suppliers for clearance and sending delivery updates to the clients 3- Following up the shipment from the ETD till arriving to the customers 4- Following up the remittance with the customers 5- Issuing invoices, credit notes & allocate payments on the Quick books 6- Following up the order status with the warehouse and the export department

Office ManagerFull Time

• Job Details:1- Using Microsoft Outlook, Word and Excel, Scan and Filing (Hard & Soft Copies) 2- Preparing Invitation letters, and arranging flights, hotels, tours reservations, and transportation 3- Prepare the employee’s personnel files (Hiring docs and making (Form 1 & 2 & 6) and making contracts for the employees) 4- Responsible for fingerprint system and attendance (overtime and deductions) and vacation balance 5- Arranging zoom meetings and interviews 6- Following up the medical insurance cards and also sending their prescriptions, analysis, invoices etc… to the medical company for refund 7- Preparing visits reports for the sales department 8-Making registrations on the conference website and get the QR codes and following up all the required items (food & beverage, brochures, notebook, photographers etc.......)