John Nader Guindy

Administration ManagerFull Time

• Job Details:HJI Group Egypt Occupation: Administrative Manager From September 2020 till Date Job Responsibility: • Establishing and maintaining effective links with relevant government institutions, agencies, and local authorities, including the National organization for Social Insurance and Labor office and the General Authority for Investment and Free Zones (GAFI). • Represent the company against labor office and passports authority to obtain work permits and residence permits for foreign staff. • Arranging accommodation for foreign staff. • Dealing with the corporate lawyer regarding the company’s legal issues and providing them with any required documents. • Overseeing the translation of legal documents from Arabic to English and vice versa • Checking that work assigned to the staff, suppliers or contractors has been completed satisfactorily and following up on any short comings. • Monitoring the facility to ensure that it remains secure, neat and well maintained. • Coordinating, and planning essential services such as maintenance and cleaning. • Planning the best allocation and utilization of space and resources for the premises. • Responding appropriately to emergencies or urgent issues as they arise and dealing with their consequences. • Overseeing the process of maintenance and repair of the building as well as its electrical system • Maintaining up-to-date lists of contractors and pricing arrangements and assessing and negotiating the best deals with service contractors and suppliers to ensure that the company achieves the most favorable commercial terms. • Resolving complaints regarding services provided by the department staff • Preparing and reviewing operational reports and schedules to ensure accuracy and efficiency • Overseeing and coordinating preparations for social activities. • Negotiating the purchase of materials and equipment required by the company and ensuring that they meet the specifications and can be delivered at the desired time at the most favorable prices • Carrying out and supervising audits on fixed assets and recommending changes when necessary • Maintaining records of mobile phones, tablets, and laptops provided to employees as well as monitoring their expenses. • Screening, contacting, interviewing potential candidates, signing their contracts and assigning them to the appropriate department or site office. • Following up with staff their time sheets are up to date. • Preparing payroll sheets including gross salaries, accommodations, benefits and penalties or legal applied deductions. • Contract administration tasks to ensure corporate’s rights and obligations according to the signed contracts. • Preparing progress reports for on-site work and making sure that activities are maintained according to project’s schedule and budget.

Administration ManagerFull Time

• Job Details:Supervising day-to-day operations of the staff members. ♦ Hiring, training, and evaluating employees, taking corrective action when necessary. ♦ Developing, reviewing, and improving administrative systems, policies, and procedures. ♦ Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained. ♦ Setting budgets monitor spending, and processing payroll and other expenses. ♦ Contract administration duties with clients, suppliers and sub-contractors. ♦ Overseeing projects and tracking progress towards schedules, client’s needs and company goals. 09, Al Emam El Shafiey St. , Gamal Abdel Nasser St., Gesr El Suez, Cairo, Egypt. 4th floor, Appt. 07 Cellular: +20122 7669435 Home Phone : +202 26636973 E-mail: johnnaderg@yahoo.fr ♦ Preparing and following up payment certificates with clients along with site expenses ♦ Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions. ♦ Collecting, organizing, and storing information using computers and filing systems. ♦ Building new and expanding existing skills by engaging in educational opportunities

Senior Administrative SpecialistFull Time

• Job Details:• Plan and coordinate administrative procedures and systems and devise ways to streamline processes. • Maintains administrative staff by recruiting, selecting, orienting, and employees; maintaining a safe and secure work environment; developing personal growth opportunities. • Manage schedules and deadlines; and Complete special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results. • Ensure the smooth and adequate flow of information within the company to facilitate other business operations. • Provide supplies by identifying needs, purchase equipment and printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices with attention to budgetary constraints. • Oversee facilities services, maintenance activities and tradespersons (e.g electricians) • Monitor costs and expenses to assist in Achieving financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs. • Contributes to team effort by accomplishing related results as needed. • Organize and supervise other office activities (recycling, renovations, event planning etc.)