Jana Yazbeck

Office Manager & CEO Assistant

• Job Details:Organize meetings and attend to take notes and minutes. Arrange travel, accommodation and agendas for international meetings. Prepare the necessary summaries of pending files for the CEO’s approval. Provide personal assistant to the CEO to ensure the smooth running of his daily tasks. Dealing with incoming email, faxes and calls. Organize the office layout and order stationery and equipment. Maintain the office condition and arrange necessary repairs. Manage contract and price negotiations with office vendor, service and office lease. Manage office budget, ensure accurate and timely reporting. Coordinate with HR and IT departments to maintain the office policies. Carrying out the tasks related to maintain the company accommodation. Ensure that all items are invoiced and paid on time.

Administrative Assistant

• Job Details:Organize and maintain efficient filing system. Manage appointments and meetings. Ensure that all items are invoiced and paid on time. Inquiry handling as a primary contact for internal and external communications. Project assistance by tracking timelines and deliverables. Prepare the monthly financial reports for the purpose of financial position evaluation. Manage contract and price negotiations with office vendor, service and office lease. Manage office budget, ensure accurate and timely reporting.