Irene Marcos Aziz

Operations SupportFull Time

• Job Details:• Managing day to day operations for digital services Team. • PO issuing and handling using SAP. • Financial governance and KPI monitoring. • Facilitating client training and managing venues/instructors / travel/hotel/tickets/logistic/catering. • Site access management with local governmental security offices. • Responsible for administration of all facilities office and team. • Coordination of internal and external trainings for employees and customer. • Facilitating higher management and customers travel and visits. • Managing short term assignments paperwork and hotel stay for projects. • Physical Site Access Management. • Ensure Site Facility Management. • Managing governmental offices and paperwork. • Arrange with customer all needed commercial approvals and facilities for daily operations. • Third party Management. • Managing project cars and driver’s duties. • Organize Team building trips and out of office team meetings.

Pre-sales EngineerFull Time

• Job Details:Key Accountabilities: • Fully responsible for Tendering communication(Technical / Commercial), reception and delegation, dead line follow up and client communication between all company entities where I manage to collect all tender parts and inspect (Technical-Legal-Financial- HSE related ,exc.) and prepare it to be sent on time understanding that each part is exclusively confidential. • Fully responsible for event planning as Seminars and general client events where I did the following: 1. Save the date, invitation sending out and following up with attendees list. 2. Managing all printable (flyers -posters -cards-banners-name tags). 3. Hotel arrangements. 4. Hosting and ushering the events. 5. Follow up with client’s feedback and needed documents to be sent out after seminars. • Preparing for visa papers, airline and hotel ticketing for coming visitors and expatriates. • Translating all needed technical /admin documents from Arabic to English and vice versa. • Interface with senior contacts in Ministries, Company Managers • Administrative support to Center Manager for the day-to-day running of Center Manager office; delegation of correspondence/invitations; Briefing including coordinating support to top Management of each section. • Organize My Managers diary, including setting up meetings, appointments and travel. • Liaise with all other company sections, especially with the Sales and marketing Manager who is based in France and with all governmental entities of oil and gas field. Co-ordinate, organize and ensure relevant paperwork and briefings are available. • Managing drivers and driver duties. • Following up with claims and approval requested from employees to our medical insurance company. • Fully responsible for updating organization chart for Cairo center. • Payroll system (Handled it in case of emergency leaves for employees responsible for it). • Providing solutions regarding employee’s needs: Examples 1. Designing and implementing access cards for the company with name tags at almost no cost except for the card cost. 2. Designing a fully integrated system for food ordering for employees with only Microsoft excel. 3. Designing a solution for counting vacations of employees automatically from sign in machine data also on Microsoft excel. 4. Developing a program to help admins follow up extra hour counting for employees. 5. Constantly Ensuring that our client data base is dynamically updated.