Iman Milad Ayad

Executive Secretary Full Time

• Job Details: Translate our communication material from and to English, French and Arabic  Perform a variety of secretarial duties including greeting visitors to the priory and IDEO, scanning and photocopying documents  Answer the phone and transfer calls to the appropriate staff member  Open, sort, and distribute incoming correspondence, including mail and email.  Arrange travel for priory and IDEO team  Update IDEO web site with our new contacts, newsletter & agenda of the year  Send emails, in English, French & Arabic to to our mailing list, informing them about our conferences, seminars  Control the planning reservation of our Scholars’ House  Prepare invoices, letters, and other documents, using word processor and spreadsheet  Create and maintain databases  Arrange for IDEO external and internal events

Assistant Business Development ManagerFull Time

• Job Details: Handle all incoming mails between TAMCO and our suppliers, MICHELIN, KUMHO, and PETLAS  Follow up all orders and shipments until they are received on side  Assess our sell-out, sell-in, and stock on monthly basis than report to the owners and the top management  Arrange travel for foreign visitors: hotel reservation, airport pick up, transportation  Arrange travel for Egyptian employees: entry visa processing and accommodation  Arrange and confirm appointments for the top management  Assist the business development manager in his duties

Administration AssistantFull Time

• Job Details:1. Administration Activities  Translate from English / French to Arabic and vice versa: newspaper articles, ministerial decrees, leaflets  Organize and archiving all the documents hard – soft copies  Control the annual Leave planning on a monthly basis  Travel arrangements for company visitors: flight booking, hotel reservation, airport pick up, transportation  Arrange meeting schedule for management  Arrange and confirm appointments  Answer telephones and handle in appropriate manner  Perform general duties: photocopying, faxing, mailing  Handle courier services, including coordinate and track international & domestic shipments to/from the company  Purchase office furniture and operate office equipment  Organize internal and external events  Create and maintain databases 2. Sales and Marketing Activities  Assess our importer sell out, stock and purchase on monthly basis, then report to the sales manager  Update the daily activity / weekly / monthly / yearly of the sales team  Update the actual objectives of the sales team monthly / yearly  Follow up with suppliers in order to print the publicity materials (leaflets, workers uniform, signboards, business cards, calendars, and agendas) according to Michelin standards