Iman Ismail

Documents Controller

• Job Details:Oversee the creation, organization, distribution, and archiving of documents, ensuring compliance with regulatory and industry standards. Implement and maintain document control procedures and systems to ensure consistency and accuracy in document storage, retrieval, and version control. Supervise and mentor junior document control staff, providing guidance and training to ensure effective document management. Collaborate with project teams, engineers, contractors, and other stakeholders to ensure seamless document flow and timely updates. Maintain a comprehensive filing system (physical and digital), ensuring all documents are properly categorized and easily accessible. Review, approve, and track document revisions, ensuring that the latest versions are available to all relevant parties. Monitor document control processes to ensure compliance with internal and external auditing requirements. Prepare and submit regular reports on document status, outstanding approvals, and project documentation. Ensure the security and confidentiality of sensitive information and records. Implement and enforce best practices for document management, continuously improving processes for increased efficiency.

Administration

• Job Details:Oversee the daily administrative operations of the school, ensuring a smooth and efficient functioning of all office tasks and school activities. Manage student enrollment, attendance records, and ensure that all student information is up-to-date and confidential. Coordinate communication between students, teachers, staff, and parents, ensuring timely dissemination of important information. Maintain and organize school records, including academic reports, disciplinary files, and staff documentation. Assist in the preparation of schedules, timetables, and calendars for school events, meetings, and examinations. Handle school correspondence, including emails, phone calls, and official letters, in a professional and timely manner. Support and manage the school’s budget and financial records, ensuring accurate billing, invoicing, and payment processing. Prepare and assist in organizing school events, meetings, and activities, ensuring logistics and coordination are handled effectively. Assist with staff recruitment, onboarding, and maintaining personnel records in compliance with school policies. Ensure that all school facilities are maintained, and necessary resources and supplies are ordered and stocked appropriately. Monitor and ensure compliance with school policies, regulations, and health and safety standards. Provide administrative support to the principal, vice-principal, and teaching staff as needed. Maintain a positive and welcoming environment for students, staff, parents, and visitors.

Junior Document Controller

• Job Details:Assist in the management, organization, and archiving of company documents, ensuring accuracy and compliance with internal standards. Support the document control team by maintaining proper file storage systems, both physical and digital. Assist with the creation, revision, and distribution of documents to relevant team members and stakeholders. Ensure proper version control of documents, ensuring that only the latest approved versions are in circulation. Help manage and track document logs, ensuring accurate and up-to-date records are maintained. Coordinate with other departments to ensure timely document submissions and approvals. Support in scanning, filing, and categorizing documents to ensure easy retrieval when needed. Assist in the preparation and compilation of documents for audits, project reviews, or meetings. Help monitor document security and confidentiality in accordance with company policies. Provide administrative support to the senior document control team and project managers when necessary. Participate in the review and improvement of document control processes to enhance efficiency and effectiveness.