Ibrokhim Okilov

Administrative Assistant

• Job Details:Work with SAP system: create purchase request, purchase order, advance for expenses, add/edit vendors, materials, and finance report with attaching all the required receipts. Coordinate administrative/secretarial tasks in online format as required. Provide advice and support to line managers on performance issues and support process of intervention where necessary, including providing legal advice. Support HR recruitment team in the hiring of new staff, on & offboarding as well as compliance to organizational values, mission, vision, policies and procedures. Provide current and prospective employees with working terms & conditions. Training and/or supervising clerical workers. Assists the regional manager in the elaboration of resource requirements of the unit's budget submissions. Meet and accompany external visitors in accordance with the security regulations. Conduct regular inventory of all centre properties. Coordinates and schedules travel, meetings, and appointments for managers and supervisors. Handling administrative requests and queries from regional manager. Liaise with vendors and clients, providing excellent customer service. Order stationery and office supplies, keep in the stock and provide to staff upon request. Supervise and train office staff in procedures and in use of current software. Answer phone calls and taking messages; greet and direct visitors to employer or appropriate person. Arrange transportation and/or accommodation for internal and external staff, as required. Assist with tasks related to projects processing functions of the assigned sector/unit. Replaces administration team when they are absent. Performs other duties related to administration.

Human Resources Assistant

• Job Details:Employee safety, welfare, wellness, and health reporting. Assisted with day-to-day operations of the HR functions and duties (approx. 3,500 people). Provided clerical and administrative support to human resources executives. Processed documentation and prepared reports relating to personnel activities. Communicated with public services when necessary. Ensured smooth communication with employees and timely resolution to their queries.

Passenger Check-in Agent

• Job Details:Inspected and verified documentation of passengers. Rescheduled passengers affected by flight interruptions or cancellations. Checked all documentation, tickets and passports carefully and accurately. Processed passengers at the airline boarding gate. Worked alongside other members of the airline team to provide excellent service. Communicated with and liaised with airport security staff. Handled the needs of unaccompanied minors, VIPs, and passengers needing wheelchair assistance. Guided passengers through customs and immigration.