Ibrahim Sayed Shimy

Executive AssistantFull Time

• Job Details:Co-ordinate and arrange meetings as required, providing appropriate advanced material for discussion to ensure the smooth running of such meetings. Preparation of minutes and action logs of meetings as required, and assistance in preparation of any presentations. Represent the department and is a point of contact for internal and external stakeholders. Provide cover in the absence of the Office Manager in co-ordination with the Strategy & Development team. Managing incoming and outgoing mail, using documents control system, Multi-tasking abilities ,Receiving and hosting guests/customers coming to office Purchasing of office supply, stationery and necessary arrangements with cleaning company, Arranging and sending all the posts, invitations and documents and receiving the courier. Preparing letters, report and correspondences in a professional manner Office related arrangements and co-ordinations as and when required, Maintenance of files. Following up needed information and duties upon MD requests or self-management when necessary, maintaining effectiveness and efficiency of the office independently in the absence of the MD. Multi task in different work situations , varying environments and people and maintain a level of technical and professional skill or knowledge ,organize and control the day-to-day functions ,Establish and coordinate administrative policies and procedures for officials

Executive SecretaryFull Time

• Job Details:Co-ordinate and arrange meetings as required, providing appropriate advanced material for discussion to ensure the smooth running of such meetings. Preparation of minutes and action logs of meetings as required, and assistance in preparation of any presentations.