Hager Ryan

Site Operations AssociateFull Time

• Job Details:● Planned and oversaw preparations for international/external visits: communications, visa letters, meeting rooms preparations, logistics, and reservations. ● Managed day to day operations of the facility: visitors access cards, service team vacations and incoming visitors. ● Managed office consumables and inventory. ● Requested and reviewed quotations as needed. ● Created PRs and tracked POs for +200 purchases. ● Monitored vendor invoicing to ensure accurate submission in an ERP tool (Sage X3). ● Coordinated with relevant stakeholders to rectify any invoice discrepancies. ● Maintained vendor and supplier relationships to ensure timely deliveries. ● Adhered to procurement policies and regulatory requirements throughout the process.

Operations and Procurement InternInternship

• Job Details:● Planned and oversaw preparations for international/external visits: communications, visa letters, meeting rooms preparations, logistics, and reservations. ● Managed day to day operations of the facility: visitors access cards, service team vacations and incoming visitors. ● Managed office consumables and inventory. ● Requested and reviewed quotations as needed. ● Created PRs and tracked POs for +200 purchases. ● Monitored vendor invoicing to ensure accurate submission in an ERP tool (Sage X3). ● Coordinated with relevant stakeholders to rectify any invoice discrepancies. ● Maintained vendor and supplier relationships to ensure timely deliveries. ● Adhered to procurement policies and regulatory requirements throughout the process.

Program Support InternInternship

• Job Details:● Researched and collected information to report on progress updates/develop training content. ● Liaised with other departments to collect, organize and file donor-related documentation. ● Supported the program staff in high-level meetings, taking meeting minutes and action items. ● Translated documents from English to Arabic and vice versa. ● Prepared presentations on progress updates for different levels of management. ● Drafted final reports detailing expenditures and operations in relations to donations delivery. ● Drafted internal/external communications emails, thank you letters, etc. ● Screened CVs and conducted interviews for volunteers joining the department.