Hadeer Ali

Office Manager (CEO Office Manager) - CEO AssistantFull Time

• Job Details:Responsibilities: • Assists the President/CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; itineraries and agendas and compiling documents for meetings. • Prioritized emails, received incoming calls, scheduled board and foundation meetings • Booked conference rooms, arranged out of town conferences, travel and hotel accommodations • Drafted correspondence, conducted online research, provided pickup and delivery courier service. • Handled confidential material at the highest level • Performed research, data collection, statistic compilation, document generation as necessary to complete special projects and price quotes • Work with CEO on special projects, manuals, policies, procedures, and correspondence. • Recorded and transcribed meeting minutes • Supervised clerical staff

Office ManagerFull Time

• Job Details:• Meeting and greeting clients and visitors to the office. • Typing documents and distributing memos. • Supervising the work of office juniors and assigning work for them. • Handling incoming / outgoing calls, correspondence and filing. • Faxing, printing, photocopying, filing and scanning. • Monitoring inventory, office stock and ordering supplies as necessary. • Updating & maintain the holiday, absence and training records of staff. • Responsible for purchase orders. • Raising of purchase orders and invoice tracking. • Creating and modifying documents using Microsoft Office. • Involvement in social media implementation. • Updating, processing and filing of all documents.

Executive SecretaryFull Time

• Job Details:• Data Entry, Documents arrangement using international code. • Analyze the Quality control results by data and charts such as • Check the safety of foundation level and the compact soil under the slab on grade by sand cone tests • Check the safety of the strength for the plain & reinforced concrete • Responsible for all company secretarial functions, duties and responsibilities. • Organizing, preparing agendas for, and taking minutes of board meetings. • Build and present all of reports using data show. • Record the minutes of meeting between owner, consultant & contractors for all of works (structural, architectural , plumbing, electrical, HVAC, firefighting, lifts & escalators) • Build and maintenance the internal network with a secure data • Build and maintenance the internal emails with a secure data to reduce the cost of data transfer • Assist the project manager to follow the requests and submittals between contractors and supervision, design teams • Assist the engineers to purge all of drawings from the external blocks, Dimension style, layers, line types, materials, mine styles, multi leader styles, plot style, shapes, table styles, text styles, visual styles.