Hadeer Thabet

Office ManagerFull Time

• Job Details:* Oversaw daily office operations to ensure a smooth and efficient workflow. * Managed office supplies, equipment, and maintenance contracts. * Coordinated communication between departments and external stakeholders. * Organized and maintained company records, both physical and digital. * Supported the management team with administrative tasks and project coordination. * Implemented and improved office policies and procedures. * Managed the sending and receiving of emails. * Received official correspondence from relevant entities via mail. * Prepared authorizations for attending practice and tender sessions. * Compiled tender files with company documentation. * Followed up on tasks with the company director. * Communicated with relevant authorities to ensure the completion of required tasks. * Ensured the execution of assigned responsibilities.

Office ManagerFull Time

• Job Details:* Provided comprehensive administrative and secretarial support to executive-level management. * Managed and maintained executive calendars, scheduled meetings, and coordinated travel arrangements. * Prepared correspondence, reports, presentations, and other documents with accuracy and efficiency. * Served as a primary point of contact, screening calls, managing email, and handling inquiries professionally. * Organized and maintained office files and records, ensuring efficient information retrieval. * Assisted with the preparation of meeting agendas, took minutes, and followed up on action items. * Coordinated office supplies and equipment maintenance, ensuring a well-functioning work environment. * Supported various administrative tasks and projects to ensure the smooth operation of the office. * Handled confidential information with discretion and maintained a high level of professionalism. * Facilitated communication between different departments and external stakeholders.

Executive SecretaryFull Time

• Job Details:* Handle all administrative and filing tasks effectively *Handle incoming calls and respond to inquiries *Manage the personnel filing system Support the recruiting process Organize meetings (offline & online) and put them on the calendar Manage the petty cash expenses Manage logistic tasks for technical and commercial departments Support commercial events logistically Develop periodical status and planning reports Support commercial propositions and social media activities Contact clients, potential clients and organize meeting schedules Develop researches and surveys related to the business Provided high-level administrative support to executives. * Managed complex calendars, scheduled meetings, and coordinated travel arrangements. * Prepared reports, presentations, and meeting agendas. * Acted as a point of contact between executives and internal/external stakeholders. * Maintained confidential information with discretion. * Assisted in the preparation of contracts and other legal documents