Geneline Nantin

Assistant to the CEO - Senior AdministrationsFull Time

• Job Details:• Business Development in the Commercial and Private Sectors for Al Masar Recruitment Services and Etimad Security Services o Authored Company Profile o Crafted Marketing Materials o Contract Negotiations and Business Acquisitions o Commercial and Technical Proposals • Developed, updated, revised business processes and methodologies for specific projects to regulate the company’s project acquisitions, management, recruitment, and resources. • In charge of Project Support for Abu Dhabi National Oil Company (ADNOC) and other government projects. • Managed Supplier Registrations and Qualifiers for Al Masar Recruitment Services and Etimad Security Services for various projects for both commercial and governments sectors. • Provided support and guidelines including coaching to the Administration and HR Departments to systematize daily functions and operations. • In charge of screening high – level position employees for recruitment • Provided comprehensive administrative support to Etimad Security Services • Successfully acquired and managed ISO Certification for Al Masar Recruitment Services • Functioned as the Assistant to the CEO a) Sustain administrative and organizational support to the CEO, which includes: i) Coordination with clients, officials, government entities, and business partners. ii) Internal coordination with the Directors, Managers and Departments. iii) Prepare documentations, company registrations in various government and private entities. iv) Managed and prepared presentations, correspondence, memorandums, significant documentations for projects and other engagements. v) Reviewed and checked essential instruments of payments, invoices, quotations, purchase orders, proposals for approval. vi) Event Management vii) Management of the CEO’s schedule: (1) Conferences, meetings, agendas, minutes of the meeting. (2) Arrange business trips, holidays, prepare all the necessary documents required including those of the relatives to the CEO. (a) Preparation and submission of visa applications to embassies and consulates of various countries. (b) Procurement of air tickets, transportation, and accommodation (c) Summarize and prepare reports of business – related trips for reimbursements of expenses and allowance. b) Develop, maintain effective filing systems, and document archive. i) Safekeeping, compilation and organization of Critical and Personal files. c) Manage and maintain Insurances, Education, Residences, Vehicles o Submission of applications, documents, registration, and payments. d) Manage personal expenses. e) Maintain and monitor personal legal documents and identifications. f) Performed any other assigned tasks and responsibilities, personal or otherwise, when needed.ii) Internal coordination with the Directors, Managers and Departments. iii) Prepare documentations, company registrations in various government and private entities. iv) Managed and prepared presentations, correspondence, memorandums, significant documentations for projects and other engagements. v) Reviewed and checked essential instruments of payments, invoices, quotations, purchase orders, proposals for approval. vi) Event Management vii) Management of the CEO’s schedule: (1) Conferences, meetings, agendas, minutes of the meeting. (2) Arrange business trips, holidays, prepare all the necessary documents required including those of the relatives to the CEO. (a) Preparation and submission of visa applications to embassies and consulates of various countries. (b) Procurement of air tickets, transportation, and accommodation (c) Summarize and prepare reports of business – related trips for reimbursements of expenses and allowance. b) Develop, maintain effective filing systems, and document archive. i) Safekeeping, compilation and organization of Critical and Personal files. c) Manage and maintain Insurances, Education, Residences, Vehicles o Submission of applications, documents, registration, and payments. d) Manage personal expenses. e) Maintain and monitor personal legal documents and identifications. f) Performed other assigned tasks and responsibilities, personal or otherwise, when needed.

Assistant to the CEO - Administrations ManagerFull Time

• Job Details:• Developed business processes including for specific projects that will regulate the company’s project acquisition, management, recruitment, resource, and profit collection methodology by gathering data from various resources. • Provided support and guidelines to the HR Department to systematize and regulate daily functions and operations. • Project Management Support • Cost Control, Projection & Budget Planning • Expense Management • Facility Management • Supply Management such as provision company uniforms, phones, office supplies, and refreshments. • Arrange travel requirements such as air tickets, transportation, and accommodation. • Event Management • Liaise between the company’s departments. • Assisted and supported the CEO with all his professional and personal activities, functions, tasks as likewise mentioned - above.

Assistant to the CEO - Administrations Manager - Sectiion HeadFull Time

• Job Details:• Cost Control & Budget Planning • Reduced Over – All Administrative Cost by minimizing cost of resources such as accommodations, supplies, equipment, furniture, telecommunications, facility maintenance whilst maintaining the quality of supplies and requirements by:  Sourcing, scouting, and cost negotiations with various housing companies and entities to provide for the staff working in numerous locations and to provide an alternative to booking rooms from hotels or similar spaces.  Acquired agreements and deals to furnish accommodations with all the necessary appliances and furniture.  Secured beneficial business packages with the telecommunications company at minimal cost.  Established relationships and deals with business partners such as suppliers of goods, office supplies, uniforms, equipment, furniture to gain cost leverage and supplementary benefits.  Obtained Credit Facilities and Corporates Rates from a variety of prestigious hotels through contract negotiations and agreements.  Secured Corporate Rates and Agreements from major airline companies in UAE as a part of an effective budget planning and cost – control.  Handled facility maintenance in – house and internally to cut the cost of property management companies and ensure the quality of work being done in the facility.  Cost Projection and Budget Planning  Expense Management • Administrations and Project Support • Facility Management o Managed and maintained company facilities, which includes building improvements and maintenance, health, safety and security, utility conservation. o Supervised allocations of function rooms/areas, offices, company accommodations, along with necessary supplies, equipment, and furniture. • Provision of company uniforms, phones, office supplies, and refreshments • Registrations and Documentations o Maintain and monitor licenses, lease, agreements, passes, and registrations with various governmental and non – governmental entities. • Managed travel requirements such as visas, accommodation, air tickets for Business Trips, Employees’ Annual Leaves and Project Related Trips. • Activities and Events o Organized Company Trainings, Events & Functions, such as National Day, Anniversaries and Ramadan Events o Organizer of Exhibitions such as IDEX, ISNR, etc. • Coordinator between the company’s departments • File Management • Support Human Resource Department o Dealing with employees’ affairs o Supervision Public Relations Officers • Created Employment Contract, Company Policy, Company Procedures, Rules, and Regulations including implementation. • In – charge of over – all guests/visitors relations, affairs, and activities, including hotel accommodations and dining, transfers, etc. • Assisted and supported the CEO with all his professional and personal activities, functions, tasks as likewise mentioned - above.