Gamal Abdalla

Document ControllerFull Time

• Job Details:| Major Duties & Responsibilities | • Support capital and non-capital rail-transit projects by applying appropriate and proper electronic document archiving procedures; • Develop and maintain projects files; • Follow the file naming convention; • Assist and consultant staff in retrieving needed documents from electronic file archives; • Perform quality control checks to ensure that digital files are Complete, Legible, oriented correctly, named consistently with the file naming convention, and Archived consistently with the file directory structure convention; • Scan hard copy historical documents into a digital format and save the scanned documents in the appropriate digital folder, in accordance with the digital file structure provided by the client • Take the lead on maintaining all record as-built drawings, design drawings, standard drawings, as-is drawings, and contract close out documents in accordance with the policies and procedures set forth; • Coordinate with the project team, contractors, consultants, and Information Technology (IT) department to support the project close out process and assist with document onboarding from the Project Management Software System (PMSS) to the final repository; • Perform additional assignments as directed. • Using Aconex for project communications (letters / transmittals etc..) with the Client/Engineer. • Print and distribute documents as needed • Scan and upload documents according to company procedure • Collect and register all technical documents such as drawings and blueprints in the company’s system • Review and update documents for maintenance and quality control • Keep other personnel updated on new document versions and how to obtain access • Handle records across various departments • Create templates for use by other personnel • Maintain confidentiality regarding sensitive documents • Establish and maintain record retention timelines

Executive Secretary / Personal Assistant To ChairmFull Time

• Job Details:| Major Duties & Responsibilities | Secretarial Tasks: • Prepare all forms of communications to provide information to supervisors, peers, subordinates and to communicate with other Departments. • Document / record information, maintain files, process all paper work, and to perform day to day administrative tasks. • Develop and maintain constructive and cooperative working relationships with other departments and agencies. • Ensure events, processes and all relevant documents comply with Company procedures, policies, regulations & standards. • Schedule and confirm appointments for the personnel of the departments. • Coordinate with others to receive or submit regular reports / forms in time. • Place order, dispense and maintain supplies required for regular administration works. • Arrange, coordinate meetings / Conferences as required. • Maintaining good working relationships with senior management and all. • Daily Secretarial functions. • To assist the Project Director. • Preparing all types of Requisition form and IOM. • Maintaining Filing works and Scanning, Photocopying as well. • Preparing and sending the documents to Head Office. • Rectifying all issues related to IT for the site office. • Relationship with Stores / Material Control Department to arrange stationary. • Prepare Gate Pass and Access Card Issue Request Form from Client (TDIC). • Using ERP for various modules (Time Keeping, Mobile Request, and various other office ERP related works) • Using Aconex for project communications (letters / transmittals) with Client / Consultant. Liaising and Public Relational Tasks: • Managing Professional and Procedural Negotiations/ Problem solving within the organization and company`s clients and suppliers. • Liaise with economic department for trade license renewals. • Submission & Retrieval of Bank Guarantees. • Submission and Retrieval of Cash Deposits. • Liaise with consultants and clients to obtain immediate and important information's and perform working tasks effectively. • Entering PC in ERP & submit to finance department for the payment. • Liaise with suppliers and subcontractors for all projects related matters.