Farah Ahmed Mohamed Saed Lotfy

Senior Administrative Affairs Assistant_ The Academic Advising CenterFull Time

• Job Details:Support and supervise the process of preparing all required documentation related to the operating and capital budget. Provide support to walk-in students, forward them to their corresponding academic advisor and/or the outside office in charge of their request Arrange advising appointments and make sure that students meet their assigned advisor Provide support in drop/add week, where a large number of students walk in the AAC Maintain a comprehensive student records for all undeclared students until their declaration Ensure that student database has all undeclared students’ information, their intended major, academic advisor, year of admission Secure accurate data entry either on Banner or on students’ database files and update the records when needed Provide support and assistance to all AAC staff members in printing, photocopying, and answering phone calls and maintains office supplies and inventory Assist in any logistical request by AAC members, room reservation, cancellation of appointments, request for transportation Knowledgeable of all advising resources, like four year plans of majors, advising website and core curriculum website Direct students to other AUC resources that will help them in their problem/request Check the AAC email and makes sure to direct mails to responsible staff members Check the drop workflow website and direct the requests to the person in charge Support in information and data gathering for statistical use of AAC Maintain attendance and leaves of team, and enter leaves on SAP Follow-up on all projects, assignments and initiatives handled by or through the Academic Advising Center Follow-up and supervise the staff contract renewals, and annual staff reports that are part of the portfolio of the vice president Responsible for AAC petty cash Perform any advising and administrative related task as assigned by the director

Administrative Affairs Assistant_ The department of physicsFull Time

• Job Details:Register courses for students for undergraduate and graduate students on Banner Manage graduate fellowships Receive the new applicants’ files from the Admission's office, print them out and send to the graduate committee for their evaluation At the end of each semester, check all graduate students’ transcripts and send the overall GPAs to the graduate director Schedule advising appointments for undergraduate and graduate students advising Update continuing graduate students with the fellowships renewal process Fill out Annual Graduate Program Report Communicate with students in case of class cancellation and possible options as instructed by the Departmental Chair Create and Update Course & Professor filling Prepare all announcements Prepare statistics for both undergraduate and graduate courses when requested Collect course outlines & Midterms final written exams every semester Assist in the arrangements for departmental events Maintain all the documents to/from the department Handle the monthly overtime and annual leaves Prepare Honor Assembly attendance, certificates and invitations Prepare internal track sheets of stationary, textbook desk copies as well as tracking sheets of field trips, grants and toners consumption Act as liaison between the Chair and the Office of the Associate Dean for Undergraduate Students with regards to transfer credits and study abroad course evaluations Handle the Chair’s calendar and appointments Prepare TAs experience letters, loads, contracts and renew all TAs documents Coordinate the maintenance of office equipment Type correspondence, reports and other documents Prepare reports of majors and minors Organize events and program brochures, flyers, banners and other publicity material if required Draft and print Senior Thesis Conference booklet and posters and organize the printing of student posters Publicize departmental events through posters, emails, portal announcements, AUC Calendar and News@AUC

Admission, Enrollment & Student Service Center staff member at The American Universityin Cairo AUCFull Time

• Job Details:Manage the office's E-mail address. Assist with the office's other correspondences (phone and mail) Correspond with AUC applicants regarding their admission status, required documents, credentials verification, and guide them throughout the admission process Act as a liaison between the applicant's needs and various AUC divisions and communicate feedback to all parties Assist in evaluation of applicants' files Perform additional responsibilities when needed to smooth the progress of the work