FRANCISCA EVANGELIO PATAL

ACCOUNTANTFull Time

• Job Details:Doka is one of the world’s leader in developing, manufacturing and distributing advanced system formwork technology for use in all fields of construction. ! ❖ Reporting directly to Head of Finance/Controlling and to Branch Manager ❖ Support the management in implementing credit control policies and procedures. ❖ Managed customers’ account (clients of >100), credit facility and risk assessment. ❖ Administer daily bank transactions; incoming fund remittances and cheque deposit credited. ❖ Managed the summary of post-dated cheques in-hand and Letter of Credit. ❖ Organised and carry out weekly meeting with Revenue Controller and Branch Manager for an update on the status of all on-going projects, clients’ payment commitment and discussed measures to resolve any discrepancy and dispute if there’s any. ❖ Processing of customers’ dunning letters in a monthly basis. ❖ Regular and close coordination with Revenue Controller to resolve any pending issues and queries from the customers. ❖ Report to higher management any client’s with long overdue outstanding, bounced cheques and recurring unfulfilled commitment that may lead to stoppage of materials delivery and suspension of technical support and services. ❖ Issuance of Pro-forma Invoice for client’s advance payment and bank application of Letter of Credit. Preparation of required documents upon completion of delivery for LC bank presentation. Follow-up with the bank the status of the LC presented such as acceptance and payments advice. ❖ Preparing monthly ageing reports and collections summary. Assisting Head of Finance/Controlling in the evaluation of the monthly bad debts provision and posting thereafter. ❖ Preparing project assessment overview for final settlement negotiation. Secure approval from higher management to process the issuance of the required credit notes. ❖ Liaising with the operation’s team for invoice variance claim and/or adjustments from the client and issuance of credit notes as required. ❖ Liaise with company’s legal advisor concerning customers with legal case. ❖ Train new Credit Controller and develop training materials for Customer Credit Management ❖ Assist the external auditors on interim and yearly audit requirements concerning Accounts Receivables. ❖ Support management in all payable related transaction; locally and within the group. ❖ Seeking approval from the department manager of all verified invoices for proper posting and cost allocation. ❖ Process invoices for payment by reviewing invoices for proper authorisation, coding and inputting invoices into accounts payable system ❖ Manage vendor inquiries in a timely manner and respond to internal and external customers. ❖ Monthly reconciliation of payable accounts. Resolve any discrepancy and manage vendor’s clarification if any by coordinating with procurement incharge. ❖ Preparing monthly payment schedule and manage electronic funds transfer process and work with vendors to transition payment method. ❖ Handle petty cash transactions. ❖ Assist in month end closing process by reconciling various general ledger accounts by posting histories, analysing debit/credit activity to determine outstanding balances in accounts, ageing reconciled entries and determining appropriate dates for reconciling items to clear.