Ehab Samir Refaat

HR CoordinatorFull Time

• Job Details:• Liaise with governmental authorities to obtain / renew work permits, residence permits and other legal approvals for international employees • Handle the labor office payment, including (Insurance, labor office) including 1% for labor office • Support the contract administration of staff. • Deal with both of labor offices and social insurance offices. • Prepare and execute the Governmental Medical insurance for all the employees. • Handle the compensation and benefits claims • Preparing and maintain a strong database for the both of hired and terminated employees • Liaise with service provider on staff health insurance to ensure high level of service and effectiveness of the relationship. • Maintain an effective electronic human resources information system ensuring completeness and accuracy of records at all times in line with organizational standards and fitting practices. • Collate annual leave plans from all staff for effective leave planning, monitoring and administration in line with HR Policy Manual provisions. • Promote and abide by Plan policies and procedures including but not limited to safeguarding children and young people policy, code of conduct and mandatory reporting responsibilities. • Enter data into the HR systems and personal files and keep them up-to-date in order to facilitate HR processes administration softly and hardly. • Administrate the HR information HITS system to ensure that it is maintained updated and functional. • Maintain control documents, forms, policies, work instructions and personnel files. Propose improvements to policies, programs, and procedures to improve the effectiveness of human resources • administer the work permit for foreigners • Perform any other tasks that may be required by the line manager. • Act as the focal point for dealing with the legal consultant.

Hr OfficerFull Time

• Job Details:Work closely with HR Section Head on developing Annual Work Plan (AWP) Facilitating human resources processes Answering employee requests and questions. Preparation letters (Probation letter, Increment letter & experience letter etc.). Coordinate meetings and seminars. Prepare Emails/ reports and presentations for internal communication. Support employee in educating employees on and enforcing Zewail City policies Maintain the HR Dep’s calendar and schedule any meetings required Assist in the full hiring process of employees, including recruitment, interviews, verifying work-history and references, and tracking of new possible candidates. Organize, maintain and update employee information as needed in the HR platform. Help with new-hire procedures, including organizing employee orientation, creating new employee files, administering employee handbooks, and ensuring all necessary paperwork is properly filled out. Make sure all employee records are filed correctly and kept confidential SAP User is preferable / Lotus / Oracle/ Microsoft/ Mena HR Abide by Zewail City-enforced HR processes and current employment laws and regulations Assisting with the performance review and termination processes Maintain records of personnel-related data (payroll, personal information, leaves, staff document expiry date, ,Medical insurance expiry date, Tickets and Travel Needs if any) in both paper and the database  Manage proper file management system and all Govt. formalities and documentation for Zewail City administration documents Respond to staff concerns/queries and make sure they have the proper feedback. Review and update the HR policies, procedures, and e-forms to go paperless. Coordinate and communicate with departments concerning their needs Coordinate HR events and activities

Operations & HR ManagerFull Time

• Job Details:• Support recruitment of short and long-term personal through scope of work posting, shortlisting candidates, arranging interviews, and collection and verification of candidate documentation and conducting reference checks • Maintain personnel records in accordance with DAI record retention and documentation requirements • Liaise with local newspapers to place job vacancy announcements • Participate in initial review of job applications and candidate shortlisting • Support work permit requirements for expatriate staff • Liaise with the MESR Components, and assist them in the development of scopes of work (SOW) for their short-term technical assistance requirements; • Support in the onboarding/orientation of new project hires; • Liaise with the HO and Components to secure receipt of completed STTA Technical Reports to be sent to USAID; • Liaise with Medical Health Insurance company to ensure employee is receiving the services provided; • Communicates HR policies and procedures to employees; • Ensure recruitment and personnel actions are compliant with DAI policies and procedures, contract requirements, and USAID regulations • Ensure applicants and new hires are provided with information about the job, including onboarding requirements • Establish calendar and process for completing annual and probationary employee performance evaluations • Manages the creation and maintenance all hard and soft copy personnel files • Manages timesheets and leave balance tracker on a monthly basis • Ensure compliance of termination procedures, including arranging exit interviews, and collection of all equipment and termination documents