EMMANUEL BERNAL

Administrative Office ManagerFull Time

• Job Details:• Maintains administrative staff by recruiting, orienting and training employees. • Supervises clerical and administrative personnel by communication job expectations, appraising job results and disciplining employees. • Sets policies and procedures for training, coaching, counseling and career development for staff. • Initiates and coordinates goals, deadlines and projects for the department. • Develop implement policies & procedure to improve the operations & functions of the department. • Review the personnel handbook, recommending amendments needed due to changes in local conditions or labor laws. • Ensure the smooth running of all administrative functions in the office. • Work with Sr. Management to resolve employee relations issues pragmatically. • Coordinate with finance manager in the preparation of monthly payroll.

Executive Administrative AssistantFull Time

• Job Details:• Submissions, distribution, counter checking of Department Daily Report. • Responsible for the preparation, coordination, arrangement and dissemination of Department’s Daily minutes of the meeting, Monthly Department Heads meeting, Quarterly Department Heads Progress meeting, and other important meetings which may arises. • Preparation of various reports for CEO and Operations Manager. • In-charge in maintaining department administration. • Act as part of the Liaison Team for handling the overall processing and handling of Aramco Certification of the company’s operators. • Collaborating with the timekeeper that all timesheets are maintained / process properly. This is coordination with Accounts & HR Department. • Coordination with relevant Departments, presently managing the voluminous identifications and certifications for the Department. • Responsible for monitoring or organizing of the employees’ leave application and final exit request. • First-hand contact for various issues – vacation / final exit queries or request, salary disputes, and several various concerns. • Act as Admin responsible for maintaining / monitoring / handling of whole Department iqamas’, SAG licenses, passports, Aramco certificates, contracts, third party certificates, training certificates, company identifications, etc. • Process and monitor purchase requests in ERP System for materials request related to cranes, loaders, forklift, third party inspection, training invoices, track the workflow process from line manager to CEO approval. • Part of change management role – on constant role on Operations Manager goal to implement various procedures and administrative functions, e.g., Introduction / revision / implementation of various forms for the Department / other department and formulation / designing of some functions or forms. • Handling Operations petty cash and issued voucher for employees assigned in field activities. • Prepare daily reimbursement report as operations petty cash is concerned. • Notify employees regarding new rules or announcement. • Handles orientation of new employees. • Oversee Department’s supplies requisition and stock.

Executive Administrator / Admin AssistantFull Time

• Job Details:• Provide administrative support to the General Manager, Mega and Site Projects Directors • Manage and maintain GM, Directors and Managers schedules for their appointments and travel arrangements by developing itineraries and agendas; (Flight, Lodging reservation and meeting accommodations for local and international business trip). • Represents the GM by welcoming visitors, reviewing correspondence, arranging other functions, answering questions and meeting request directed to the General Manager. • Responsible to file and retrieve documents and other reference materials like PR and PO files. • Insure the confidentiality of all important documents, for business matter or GM and Director personal info. • Conduct research, collect and analyze data to prepare presentation report for executive level. • Monitor, screen and respond to and distribute incoming communications (phone calls, emails etc). • Arrange and coordinate meeting of GM, Director & Sr. Manager. • Assist and interact with clients and visitors of GM, Director and Sr. Manager. • Assist and coach colleague for basic computer & MS software operations. • Responsible for preparation of reports (PR/PO Status report for Minor/Major Projects, Site Projects Accomplishment report, Monthly Service Volume, Monthly/Yearly KPIs, SPP Value Savings & insurance declaration report. • Prepare and edit business letter, communications, presentations and other documents. • Design and maintain Site Projects database.