Basic Info

Doaa Kamaly

9 years

Giza, Egypt

Bachelor's Degree

Experienced

Work Experience

Office Manager & Document Controller (Finance deot.) at Arab Investment Company “aic” (Seldar Group).

Experience Details

Office Manager & Document Controller (Finance deot.)

Administration

Experienced (Non-Manager)

- Arranging appointments, meetings;
- Organizing the office layout and maintaining supplies of stationery and equipment;
- Dealing with correspondence, complaints and queries;
- Preparing letters, presentations and reports;
- Supervising and monitoring the work of secretarial, clerical and administrative staff;
- Liaising with staff, suppliers and clients;
- Delegating tasks to junior employees;
- Attending meetings with senior management;
- Plan, implementing and maintaining office services efficiency by organizing office operations and procedures, designing office administrative systems and managing filing systems;
- Reporting to management;
- Perform intermediate tasks in defined skill areas/applications by continuously building on current job knowledge;
- Typically work under minimum or no supervision, while performing assignments.
- Make electronic copies of paper documents and file originals, being careful to maintain an organized system for locating documents at a later time. Also adhere to security and confidentiality guidelines. “Electronic Archiving”.
- Develop and maintain a comprehensive filing system and computer database for all documents to be retained in the document control center.
- To develop good working relationships with all company departments & outside the company.


Company Details

Arab Investment Company “aic” (Seldar Group).

Giza, Egypt, Egypt

51-100 employees

Construction - Residential & Commercial/Office, Hospitality/Hotels, Travel and Tourism

N/A

Sep 2015 to present (1 year 3 months)
Document Control Specialist at PICO Energy

Experience Details

Document Control Specialist

Administration

Experienced (Non-Manager)

- Developing and implementing of a document control system for all company controlled documents and procedures.
- Receiving of documents issue, change and cancel request from all the requested dept.
- Follow-up any modification required in any department's procedures, work instructions and forms & Responsible for collecting all information from the provider inquiry form
- Responsible for document controlling file validation.
- Checking file documents control before any new document submitting process.
- Ensure that all documents are properly submitted to other departments and ensure that all documents have no errors in filenames, submissions, matching with the set master list, distribution list....etc.
- Effectively follow up submissions of the company's external origin (standard, specifications and Laws).
- Maintain the documents on a controlled electronic system, in addition to hard copy files.
- Makes sure that controlled copies of latest approved documents are given to the appropriate staff (end user).
- Applies QHSE rules and regulations
- Responsible for receiving the entire original documents related to the different projects and responsible to classify them into disciplines and update their records according to the latest revisions
- Carry out various functions related to project document receiving transmittal, safekeeping & maintenance of project document archives, Document imaging, and document reproduction and distribution.
- Ensures proper safekeeping of document and good quality of work output.
- Electronically archive the various projects documents on Database software.
- Electronic-transmission of document among company's different departments
- Using Microsoft Office in preparing documents & forms.
- Preparing minutes of meetings for the Management Review Meetings & writing the final decisions.
- Writing letters & memos.


Company Details

PICO Energy

Cairo, Egypt

N/A

Oil and Gas

N/A

Apr 2007 to Aug 2015 (8 years 4 months)
Project Assistant at Al Masry Al Youm Journal at Al Masry Al Youm Journal

Experience Details

Project Assistant at Al Masry Al Youm Journal

Administration, Project/Program Management

Entry Level

- Responsible for an electronic document system.
- Supervising a team of 2 persons.
- Training the team on how to deal with electronic system.
- Dealing with the daily work pressure problems.
- Training & Helping Journalists on how to use the system.
- Ensuring that all journalists are using the electronic system and there are followed up “as a step by step”


Company Details

Al Masry Al Youm Journal

Cairo, Egypt

51-100 employees

Media Production

N/A

Nov 2007 to Dec 2008 (1 year 1 month)

Education

Bsc in Accounting

Education Details

Bsc

Accounting

Helwan University Cairo, Egypt

C / Good / 65 - 75%

N/A

N/A

Helwan University Cairo
2002 - 2006
High School - Thanaweya Amma

High School Details

Thanaweya Amma

Orman Experimental Language School

Egypt

2002

A / Excellent / 85 -100%

N/A

Orman Experimental Language School
2002
This profile is fresh!
Last update 1 days ago.

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Profile Skills and Keywords

AccountingAdaptiveAdministrationAdobe ReaderArabicConstruction - Residential & CommercialDocument ControlDocument Control SpecialistEnglishFlexibleFrenchHospitalityHotelsInteractiveInternetLeaderMedia ProductionMicrosoft OfficeNegotiatorOfficeOffice Manager & Document Controller (Finance Deot.)Oil And GasProgram ManagementProjectProject AssistantProject Assistant At Al Masry Al Youm JournalTeam PlayerTravel And Tourism

Self-assesed Skills

Languages

Arabic

Arabic

: Fluent

: Fluent

: Fluent

: Fluent

English

English

: Fluent

: Advanced

: Advanced

: Advanced

French

French

: Intermediate

: Intermediate

: Intermediate

: Intermediate

Tools and Technologies

Microsoft Office

Microsoft Office

: Advanced

: High

:

5-7 years

Adobe Reader

Adobe Reader

: Advanced

: High

:

5-7 years

Internet

Internet

: Advanced

: High

:

5-7 years

Fields of Expertise

Document Control

Document Control

: Advanced

: High

:

5-7 years

Project Assistant

Project Assistant

: Intermediate

: Extreme - I love it!

:

1-3 years

Administration

Administration

: Beginner

: High

:

3-5 years

Key Skills

Leader, Negotiator, Flexible / Adaptive, Interactive, Team Player

Online Presence

http://www.linkedin.com/profile/view?id=153488094&trk=nav_responsive_tab_profile

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