Basic Info

Doaa Kamaly

10 years

Cairo, Egypt

Bachelor's Degree

Experienced

Work Experience

Executive Secretary at HUTA Marine Contracting Egypt

Experience Details

Executive Secretary

Administration

Experienced (Non-Manager)

- Reporting to Executive Manager.
- Provide administrative and clerical support to departments or individuals.
- Handle confidential documents ensuring they remain secure.
- Preparing contracts drafts as per Contract dept. instructions.
- Perform general clerical duties to include but not limited to: photocopying, scanning and mailing.
- File and retrieve company documents, records, and reports.
- Coordinate project-based work.
- Receive and screen phone calls and redirect them when appropriate.
- Greet visitors and determine whether they should be given access to specific individuals.
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Attend meetings and keep minutes.
- Maintain electronic and paper records ensuring information is organized and easily accessible.


Company Details

HUTA Marine Contracting Egypt

Cairo, Egypt

1-10 employees

Marine Manufacturing & Services

N/A

Jun 2017 to present (7 months)
Senior Document Controller Specialist (Quality dept.) at Youssef Allam Group

Experience Details

Senior Document Controller Specialist (Quality dept.)

Administration

Experienced (Non-Manager)

Project Contract
- Developing and implementing of a document control system for all company controlled documents and procedures.
- Receiving of documents issue, change and cancel request from all the requested dept.
- Follow-up any modification required in any department's procedures, work instructions and forms & Responsible for collecting all information from the provider inquiry form.
- Responsible for document controlling file validation.
- Checking file documents control before any new document submitting process.
- Ensure that all documents are properly submitted to other departments and ensure that all documents have no errors in filenames, submissions, matching with the set master list, distribution list....etc.
- Effectively follow up submissions of the company's external origin (standard, specifications and Laws).
- Maintain the documents on a controlled electronic system, in addition to hard copy files.
- Makes sure that controlled copies of latest approved documents are given to the appropriate staff (end user).
- Carry out various functions related to project document receiving transmittal, safekeeping & maintenance of project document archives, Document imaging, and document reproduction and distribution.
- Ensures proper safekeeping of document and good quality of work output.


Company Details

Youssef Allam Group

Cairo, Egypt

51-100 employees

Publishing and Printing

N/A

Jan 2017 to May 2017 (4 months)
Office Manager & Document Controller (Finance dept.) at Arab Investment Company “aic” (Seldar Group).

Experience Details

Office Manager & Document Controller (Finance dept.)

Administration

Experienced (Non-Manager)

- Arranging appointments, meetings;
- Organizing the office layout and maintaining supplies of stationery and equipment;
- Dealing with correspondence, complaints and queries;
- Preparing letters, presentations and reports;
- Liaising with staff, suppliers and clients;
- Reporting to management;
- Typically work under minimum or no supervision, while performing assignments.
- Make electronic copies of paper documents and file originals, being careful to maintain an organized system for locating documents at a later time. Also adhere to security and confidentiality guidelines. “Electronic Archiving”.
- Develop and maintain a comprehensive filing system and computer database for all documents to be retained in the document control center.
- To develop good working relationships with all company departments & outside the company.


Company Details

Arab Investment Company “aic” (Seldar Group).

Giza, Egypt

51-100 employees

Construction - Residential & Commercial/Office, Hospitality/Hotels, Travel and Tourism

N/A

Sep 2015 to Dec 2016 (1 year 3 months)
Document Control Specialist at PICO Energy

Experience Details

Document Control Specialist

Administration

Experienced (Non-Manager)

- Developing and implementing of a document control system for all company controlled documents and procedures.
- Receiving of documents issue, change and cancel request from all the requested dept.
- Follow-up any modification required in any department's procedures, work instructions and forms & Responsible for collecting all information from the provider inquiry form
- Responsible for document controlling file validation.
- Checking file documents control before any new document submitting process.
- Ensure that all documents are properly submitted to other departments and ensure that all documents have no errors in filenames, submissions, matching with the set master list, distribution list....etc.
- Effectively follow up submissions of the company's external origin (standard, specifications and Laws).
- Maintain the documents on a controlled electronic system, in addition to hard copy files.
- Makes sure that controlled copies of latest approved documents are given to the appropriate staff (end user).
- Applies QHSE rules and regulations
- Responsible for receiving the entire original documents related to the different projects and responsible to classify them into disciplines and update their records according to the latest revisions
- Carry out various functions related to project document receiving transmittal, safekeeping & maintenance of project document archives, Document imaging, and document reproduction and distribution.
- Ensures proper safekeeping of document and good quality of work output.
- Electronically archive the various projects documents on Database software.
- Electronic-transmission of document among company's different departments
- Using Microsoft Office in preparing documents & forms.
- Preparing minutes of meetings for the Management Review Meetings & writing the final decisions.
- Writing letters & memos.


Company Details

PICO Energy

Cairo, Egypt

N/A

Oil and Gas

N/A

Apr 2007 to Aug 2015 (8 years 4 months)
Project Assistant at Al Masry Al Youm Journal at Al Masry Al Youm Journal

Experience Details

Project Assistant at Al Masry Al Youm Journal

Administration, Project/Program Management

Entry Level

- Responsible for an electronic document system.
- Supervising a team of 2 persons.
- Training the team on how to deal with electronic system.
- Dealing with the daily work pressure problems.
- Training & Helping Journalists on how to use the system.
- Ensuring that all journalists are using the electronic system and there are followed up “as a step by step”


Company Details

Al Masry Al Youm Journal

Cairo, Egypt

51-100 employees

Media Production , Journalism

N/A

Nov 2007 to Dec 2008 (1 year 1 month)

Achievements


Making Records system


Target achieved


Office Management & Documents Controlling


I have achievements in electronic document management in PICO Energy Services & Al Masry Al Youm

Iso 9001 & OHSAS 18001


I have achievements in electronic document management in PICO Energy Services & Al Masry Al Youm


Education

Bsc in Accounting (English Section)

Education Details

Bsc

Accounting (English Section)

Helwan University Cairo, Egypt

C / Good / 65 - 75%

N/A

N/A

Helwan University Cairo
2002 - 2006
High School - Thanaweya Amma

High School Details

Thanaweya Amma

Orman Experimental Language School

Egypt

2002

A / Excellent / 85 -100%

N/A

Orman Experimental Language School
2002

Certifications

Certificate details

Professional Diploma in Human Resources { Grade Excellent }

Mar 2012

N/A

N/A

N/A

NGC

N/A

Training and Courses

Training/Course Details

- Internal Auditing (ISO 9001:2008)

May 2014

{PICO Energy Group}

N/A

Training/Course Details

- Business Writing Skills

Mar 2009

{Innovative Group}

N/A

Training/Course Details

- OHSAS 18001:2007

Mar 2015

{PICO Energy Group}

N/A

Training/Course Details

- Time Management - Stress Management - Problem Solving

Sep 2014

{PICO Energy Group}

N/A

Training/Course Details

- Professional Diploma in Human Resources { Grade Excellent }

Feb 2012

NGC

N/A

Jobseeker photo

Profile Skills and Keywords

- Business Writing Skills- Internal Auditing (ISO 9001:2008)- OHSAS 18001:2007- Professional Diploma In Human Resources { Grade Excellent }- Time Management - Stress Management - Problem SolvingAccounting (English Section)AdaptiveAdministrationAdobe ReaderArabicConstruction - Residential & CommercialDocument ControlDocument Control SpecialistEnglishExecutive SecretaryFlexibleFrenchHonestyHospitalityHotelsInteractiveInternetJournalismLeaderMarine Manufacturing & ServicesMedia ProductionMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointMicrosoft WordNegotiatorOfficeOffice ManagerOffice Manager & Document Controller (Finance Dept.)Oil And GasProfessional Diploma In Human Resources { Grade Excellent }Program ManagementProjectProject AssistantProject Assistant At Al Masry Al Youm JournalPublishing And PrintingReadingRunningSenior Document Controller Specialist (Quality Dept.)SwinmmingTeam PlayerTravelTravel And Tourism

Self-assesed Skills

Languages

Arabic

Arabic

: Fluent

: Fluent

: Fluent

: Fluent

English

English

: Fluent

: Advanced

: Advanced

: Advanced

French

French

: Intermediate

: Intermediate

: Intermediate

: Intermediate

Tools and Technologies

Microsoft Word

Microsoft Word

: Expert

: Extreme - I love it!

:

More than 7 years

Microsoft Excel

Microsoft Excel

: Expert

: Extreme - I love it!

:

More than 7 years

Microsoft PowerPoint

Microsoft PowerPoint

: Advanced

: High

:

More than 7 years

Microsoft Outlook

Microsoft Outlook

: Advanced

: High

:

More than 7 years

Adobe Reader

Adobe Reader

: Advanced

: High

:

5-7 years

Internet

Internet

: Advanced

: High

:

5-7 years

Fields of Expertise

Office Manager

Office Manager

: Advanced

: Extreme - I love it!

:

1-3 years

Document Control

Document Control

: Advanced

: High

:

5-7 years

Project Assistant

Project Assistant

: Intermediate

: Extreme - I love it!

:

1-3 years

Administration

Administration

: Beginner

: High

:

3-5 years

Key Skills

Leader, Negotiator, Flexible / Adaptive, Interactive, Team Player

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