Dina Ali Ghaleb

Administrative AssistantFull Time

• Job Details:Facilitate communication with all units of the organization and external stakeholders as relevant. Send receive and distribute all incoming and outgoing mail/faxes/letters/documents. • Provide specialized administrative transactions and processes (e.g. translate, type, proof read, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages). • Prepare transactional documents in support of general operations processes and support coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.). • Compile data, perform data entry and data verification in relation to general administration processes (e.g. various contact lists, Vehicle Log Sheets review, visitors’ welcome packages, employee and visitors presence in the office tracking sheet, etc.). • • Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities. • Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc. • Serve as the CRS/Egypt petty cash custodian in accordance with CRS petty cash management procedures. • Ensure that the petty cash fund is adequately safeguarded. • Disburse funds based on proper documentation and approval by designated approversaccording to the CRS/Egypt Map of Authorities. • Ensure that the offices are fully equipped with stationery and office supplies.

Office And Facility ManagerFull Time

• Job Details:Responsible for the office operating process end to end that includes the following: Key management process Handle the WIFI and Internet inquiries as per the internal process Ensure the equipment are switched on /off as per the working hours by the facility team Ensure the office cleanliness and tidiness by supervising the cleaners Handle the office calls, walk ins and ensure their request got handled smoothly Ensure the garden seats are available and neat for visitors by supervising the office boy Handle the office invoices management , different subscriptions and cost tracking sheet with key internal parites and make sure it’s always up to date Develop and update the office supplies tracking sheet on weekly basis and ensure the purchasing process on timely basis Manage the office safety needs from cameras, first aid box, fire precautions etc.. Manage the maintenance process with the facility team end to end Internal Services Operations Handle the meeting rooms reservations end to end Contribute in coordinating the external print services requests with key internal parties Manage and operate the package & documents delivery process end to end Manage and operate the car booking service process end to end Manage and coordinate IT help desk support services appointments and calls with key parties Manage external documents translation process end to end Develop , monitor the department expenses sheet Employee Relations Handle the archiving and documentation process end to end Create the finger ID to each new team member Contribute in the onboarding process by filling relevant sheets and submitting orientation packages Ensure the new team member laptop and desk available for use Ensure Employees contact data sheet and relevant documents is always up to date Facility Team Supervision Assist in developing the facility team KPIs (Office boy , cleaner,..) Assist in developing the admin unit budget and cost allocation Handle the on the job Training process for the department new team members Assign and Delegate tasks, duties and responsibilities for the team Coach , monitor and evaluate the team

Administrative AssistantFull Time

• Job Details:I was responsible for: • Answer and direct phone calls • Plan meetings and take detailed minutes • Write and distribute email, correspondence memos, letters, faxes and forms • Assist in the preparation of regularly scheduled reports • Develop and maintain a filing system • Update and maintain office policies and procedures • Order office supplies and research new deals and suppliers • Maintain contact lists • Book travel arrangements • Submit and reconcile expense reports • Provide general support to visitors • Handle requests and queries from senior managers. Organize and schedule appointments • Assist in the management of the office premises. • Assist in management of office financial accounts and excel documentation. • Receive recruitment application files. • Deal with appointments. • Participate in the logistics management and maintenance of office equipment. • Manage administrative and logistical tasks, as requested. • Other tasks as needed for office administration