Dina Mohamed Atef

HR AdvisorFull Time

• Job Details:• Ensuring that all records held within HR department are accurate and up-to-date. • Ensuring that personnel files both manual and on C-Sam are accurate and up-to-date. • Undertaking HR duties delegated by the HR Director & the General Manager. • Issue HR letters for employees to be presented to embassies/banks when required. • Prepare the HR activities monthly report and the training report, and submit them to the General Manager and the Training Department respectively. • Raise requisitions on Navision for the HR Department and as assigned by the General Manager. • Liaising with Group HR with centralized data expectations • Report to Group HR any requested HR data on a monthly, and ad-hoc basis • Receive the proposed personnel requests from Line Managers. • Coordinate with the recruitment agency to get CVs for the required vacancies. • Screen CVs, call candidates & conduct the initial interviews. • Arrange the technical interviews with the technical manager. • Agree with the technical manager on the selected calibers. • Short list the accepted candidates in order to complete the rest of the hiring cycle. • Prepare the man power planning. (if required) • Arrange induction program for new comers in coordination with all departments to get introduced to the company business nature. • Dispatch offer packs as and when required assuring all relevant content is enclosed, e.g. offer letter, terms and conditions, job description, handbooks, holiday forms, etc. • Complete the Checklist, assuring all requirements for new employees are met. • Inform all relevant staff of new starts as required. • Ensure that information regarding new starts is passed to HR at Head Office. • Ensure that ICT is aware of new starts to enable I.C.T. equipment to be ordered. • Ensure that line managers are kept informed throughout the process from offer to induction. • Arrange the pre-employment medical check-up. • Produce and provide contracts of employment, job descriptions and employee handbooks. • Keep up to date with current employee law legislation. • Ensure that all the necessary information is contained within the contracts of employment and employee handbooks. • Ensure that staff has a current and accurate contract of employment and job description and that they are signed by the employee. • Ensure that all contract changes are updated and issued to the employee for signing. • Inform HR at Head Office of any staff changes as necessary. • Inform HR at Head Office of any changes in salary, new hires or other personal details. • Ensure that all documentation connected to staff changes, e.g. employee contracts, are accurate, authorized, recorded on C-Sam and filed appropriately. • Liaise with the General Manager on all disciplinary and grievance issues. • Prepare paperwork for all disciplinary and grievance meetings, e.g. interview questions. • Attend and chair disciplinary and grievance meetings. • Minute disciplinary or appeal meetings as necessary at all sites. • Help in any other disciplinary issues as required by the General Manager. • Provide to Group HR monthly updates on operational activities • Ensuring that all new employees have a pre-employment medical. • Passing relevant information regarding the health of an employee including absences to the HR at Head Office and line managers. • Record the sick leaves on C-Sam. • Follow up with the HSEQ on any accident cases that may need medical care. • Arrange with medical insurer for the medical insurance services to be available for all employees. • Renew the medical insurance contract in coordination annually. • Coordinate between the insurance company and the employees for any claims or approvals. • Track staff attendance in Cairo and Alexandria with the assistance of the Admin Team. • Send the monthly attendance report to HSEQ and the General Manager. • Ensure that new starts are given details of how to complete their leave form. • Ensure that new starts are given details on how many holidays they are entitled to upon their commencement. • Update C-Sam monthly with all annual and sick leaves. • Send the updated leave balance each quarter to line managers. • Update employee’s job description to be aligned with any internal changes. • Update the organization chart. • Assist the General Manager / line managers in any replacement and or job enhancement plans for employees. • Assist in developing/ creating policies & procedures in order to clear the report lines & enhance the internal communication channels among departments. • Develop the employee hand book under supervision from the General Manager to be aligned with the local Labor law and the company policy at the same time. • Notifying line managers by email when their subordinates’ appraisals are due. • Sending line mangers appropriate documentation to carry out appraisals. • Checking completed appraisal documentation. • Notifying the General Manager of any issues arising from appraisals.

HR SpecialistFull Time

• Job Details:•Co-ordinates the interviewing, selection, training, evaluation and counseling of all the employees within Samaya Electronics Egypt Ltd. •Coordinates recruitment for indirect and shop floor employees. •Responsible for all employees’ social insurances registration forms which include for 1 and 6 as well. •Responsible for posting and screening all the candidates’ resumes and setting interview appointments. •Responsible for opening bank accounts for new employees. •Responsible for handling the weekly meals and transportation plan. •Assists in the monitoring of the development, delegation and monitoring of departmental goals, objectives, and programs and ensure timely completion. •Conferring with Department Managers to resolve operational problems and promote communications. •Responsible for handling all the exit interviews and extracting the surveys. •Assists in the completion of job audits, classification of new positions, and reclassification requests. •Responsible for filing and collecting any missing documents in the employees’ files. •Assists in the disciplinary function. •Assists in the control the planning, approval, and implementation of staffing projections, recruitment strategies, utilization, goals, posting/advertising, screening and applicant pool development, requisition/applicant tracking, and selection services. •Help management and staff identify issues or problems confronting their department and offer suggestions for human resource development or organizational development interventions to resolve operational problems.