Dia Aldin Ahmed Goma

Administrative AssistantFull Time

• Job Details: Functions as an entry point of RNE Administration Front Office and assists with all administrative matters, including the effective management of RNE administration and also leads the welcome-on-boarding related actions.  Raises TAs and compiles BTORs including circulations to the Administration unit.  Creates GRMS purchase requests (PRs) in accordance with relevant Procurement MS 502 rules and procedures of the Organization.  Coordinates with procurement for the delivery of the required supplies/services.  Monitors and carries out follow-up on delivery by vendors and confirmation of delivery by consignees/requesters.  Assists in certifying that goods delivered are in accordance with the specifications required and the P.O issued and reviews the related invoices and initiate payment requests.  Issues the payments and completing the paperwork required to be sent for finance for the payment of subcontractors as per existing contacts’ terms and conditions and following up with the finance unit on the payment procedures for the suppliers.  Coordinates with RNE Administration budget focal point and update SAO on budgetary issues.  Coordinates with RNE Administration travel focal points and updates SAO on travel matters; and updates travel plans.  Assists in monitoring the budget and financial expenditure for the administrative unit and recording all costs and expenses for all Facilities budgets for the unit.  Assists with RNE Renovation Committee and liaises with Communication team for follow up actions.  Engages with inter-agency discussions especially with the Business Operations Strategy requirements for Egypt including new bank, relocation to New Administrative Cairo, etc.  Coordinates among all RNE Administration units by organizing bi-weekly meetings.  Ensures that other RNE Administration related meetings are organized efficiently and take notes if necessary.  Raises EPPRs for the NSHR new assignments.  Assists with the OIC during his /her the absence of Senior Administrative Officer

Finance ManagerFull Time

• Job Details: Liaise with all departments in the development of financial plans and in financial management.  Disseminate accounting guidelines and information provided by relevant accounting bodies to ensure adherence to professional ethics and standards of accounting.  Participate in SMT meetings and provide strategic input and advice in monitoring and evaluating financial operations across the Country office.  Develop and maintain financial systems for the Sudan Office in consultation with the head quarter finance.  Provide sound and timely advice to the Country Director on all matters with financial implications to the Country Office to enable effective decision making and manage risk.  Provide controllership function to ensure finances are managed according to policies & procedures and to Accepted Accounting Standards.  Manages the preparation and maintenance of a variety of financial records and reports including those related to the general ledger, accounts payable, accounts receivable, donor claims, payroll, budgets, and fixed assets, ensures the purchasing of materials, supplies and Equipment are conducted in accordance with Practical Action policies and procedures.  Prepare financial projections and budgets for the Country Office and for approval by Country Director and the head quarter Finance Office.  Provide sound and timely advice to the Country Director on all matters with financial implications to the Country Office to enable effective decision making.  Monitor and control all cash and bank accounts operated by the Country Office to ensure prudent operations.  Manage annual audits and project specific audits; liaise with external auditors,  Responsible for setting up and maintaining budgets at the levels of Project, Programs, and Country Office; maintain monthly management accounts and distribute information to appropriate managers, budget holders and UK Office for the monitoring, management control and forecasting of all projects and programs within the Country Office.  Manage the payment process for goods and services required and received for the benefit of the organization and ensure that payments are properly analyzed and recorded in the relevant books of accounts and that the best terms are received.  Ensure the completeness, accuracy and recording of all cash receipts by the Organization. Responsible for the management.  Programs Development, Fundraising and Partner/Field office Support.  Provide advice and feedback to Team Leaders on key project/team financial management issues.  Conducts Financial Reviews of Practical Action field operations and activities and report findings and recommendations to the Country Director and Management Team.  Responsible for the financial assessment of partners, incorporate capacity building activities in project budgets and deliver capacity building Programs to address the gaps.  Ensure the Project Database is properly updated and ensure compliance financial contractual commitments.  Responsible for the preparation of monthly, quarterly, annual and ad-hoc financial reports and accounts in the level of country office and head quarter.  Ensure that financial reports are timely and accurate and are in accordance with the International Accounting Standards and the NGO and donor requirements.  Ensure that management and statutory reports are prepared, shared with the Country Director/management team, and submitted in a timely manner.  Ensures that donor financial reports are prepared on a timely basis in accordance with the funding terms and conditions and audited where necessary.  Monitor and provide information and guidance to the Country Director and relevant Programs staff on project expenditure and Donor reporting according to signed contractual obligations.

Accountant 2Full Time

• Job Details: Prepares and records accounting entries in ICRC Resources Integrated Solutions (IRIS) on a regular basis.  Ensures accuracy and completeness of accounting transactions in accordance with financial procedures.  Makes sure that all vouchers’ supporting documents are complete.  Respects ICRC chart of accounts and standard descriptions when entering expenditures, incomes, transfers, etc.  Requests and organizes bank transfers from main delegation as well as transfers from local bank to the sub-delegation.  Ensures the correctness of bank reconciliation in IRIS.  Makes sure that all invoices (cash and bank) received during the month are recorded in the same month in IRIS.  Verifies & does the correction/modification in IRIS as requested by the Administrative Assistant in the structure, the Accounting Manager in Khartoum, or the F&A Manager in charge.  Helps ensure that operations run smoothly through efficient cash-flow management, covering the fund needs of the delegation and the structure.  Always keeps files up to date and guarantees proper filing of relevant supporting documents for future reference, including audits.  Performs regular integrity checks of accounting entries and account balances.  Participates in monthly closing activities and is responsible for part of them