Deia 00965/50900385 Salama

Executive Secretary & Document controllerFull Time

• Job Details:Perform and coordinate administrative and general office duties for assigned function to provide required support to functional staff. Process and produce documents in accordance with established standards, and check for completeness and/or errors to ensure consistency. Maintain a document management system to ensure accessibility and prompt retrieval of documents. Ensure that all functional queries are answered and dealt with. Coordinate arrangements for meetings, circulate agendas and prepare minutes as required to coordinate department work and assist in all daily administrative activities. Update records and systems as required to keep track of all transactions. Gathering information for implementing the new project. Collecting inputs from clients listing out the Documents and documenting the project details. Explaining the Project Plan to internal execution team. Tracking the pending documents through weekly progress reports. Notifying the involved party for tacking appropriate action on the pending documents. Manual follow up with the client’s internal team to get an expected schedule for all pending documents.

Document controller - Head OfficeFull Time

• Job Details:• The ability to save all correspondence accidentally accessible Organization • Maintain company files, soft and hard copy alike • Work with A team work. • Performs other administrative or office duties as required or as assigned • Strong oral and written communication skills in English and Arabic • Knowledge of Administrative Procedures • Keeping up-to-date contact details (i.e. names, addresses and telephone numbers) for the management committee and (where relevant) ordinary members of the organization • Filing minutes and reports • Compiling lists of names and addresses that are useful to the organization, including those of appropriate officials or officers of voluntary organizations • Keeping a record of the organization’s activities • Keeping a diary of future activities • Liaising with the Chair to plan meetings • Receiving agenda items from committee members • Circulating agendas and reports • Taking minutes (unless there is a minutes secretary) • Circulating approved minutes • Checking that agreed actions are carried out • Preparing and distributing papers and documents for meetings • Photocopying and printing • Using various computer packages - Word, Excel, PowerPoint • Work by timetable. • Communication Skills. • Work under stress

Executive Secretary - Site SupervisionFull Time

• Job Details:Gathering information for implementing the new project. Collecting inputs from clients listing out the Documents and documenting the project details. Explaining the Project Plan to internal execution team. Tracking the pending documents through weekly progress reports. Notifying the involved party for tacking appropriate action on the pending documents. Manual follow up with the client’s internal team to get an expected schedule for all pending documents.