Dalia Hassan Mohamed

Executive Assistant - Senior Recruitment & Training - Tender and supply order coordinatorFull Time

• Job Details:Tender and supply order coordinator  Preparing tenders and supply orders files  preparing a quarterly analysis of tenders and supply orders  Inventory of missing operations  Preparing for a quarterly analysis of competitor data  Preparing local supply orders  full Odoo system, including CRM, and inventory modules. Senior Recruitment & Training • Work on the development of recruitment procedures and selection criteria with public policy and the creation of complementary administrative models. • Receive requests for employment from department managers and heads of sectors and verify the appropriations. • Conduct personal interviews, language tests and abilities. • Recruits, screens and interviews candidates for job openings. • Prepare annual training plan for company employees • Responsible for the execution of the training program. • Prepare evaluation for new and current employees. • full Odoo system, HR module. Record Keeping and File Management • Maintain and control an accurate and complete record of documents and correspondences in Correspondence Database. • Manage an organized filing system for efficient data retrieval. • Ensure that the necessary documents such as records of correspondences, memos, minutes of meetings, and any data/ information back-up are readily accessible when required • Manage and maintain the Chairman's contacts database and to ensure that it is up-to- date.

Office ManagementFull Time

• Job Details:• Leadership for the Secretarial staff by monitoring the procedures, and providing guidelines to ensure that it is relevant to the operational needs. • Maintain overall knowledge of company's projects by attending site visits and keep abreast of the projects development • Manage and enhance relationships with the relevant internal & external company partners, associates and any other relevant organizations • Plan and schedule meetings and appointments for both internal and external meetings, exhibitions and business travel • Update the Chairman of upcoming deadlines for both internal & external commitments and engagements • Coordinate meetings, discussions and appointments including preparation of materials for discussion and other amenities • Attend and prepare minutes and records of various Weekly/ Monthly meetings. • Follow-up on incoming and outgoing correspondences and to arrange for distribution of correspondences on a timely basis • Review the applicability and priority of correspondences, reports and other documents and to highlight any urgent correspondence • Filter information, communication and taking appropriate action by escalating or redirecting based on the Chairman's direction in order to manage his time efficiently. • Ensure timely and accurate preparation of documents, reports, papers and presentations for upcoming meetings/ appointments • Develop and maintain periodic reporting for the Chairman office as and when required. • Create Weekly and monthly reports from different departments

• Coordinator of divisions and committeesFull Time