Christine Medhat Youssef

CEO Office managerFull Time

• Job Details:• Completes a broad variety of administrative tasks for the Managing Director including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings ). • Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Managing Director. • Works closely and effectively with the Managing Director to keep him well informed of upcoming commitments and responsibilities, following up appropriately • Provide direct support in handling and management of e-mail and written correspondence incoming to the office of the relevant manager. • Responsible for diary management ensuring liaison with all relevant parties to organize meetings and schedules effectively. • Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. • Provide full secretarial support in relation to the production of correspondence and records, including word processing, electronic and manual filing systems, dictation, production of agendas and taking informal notes/minutes of meetings etc. • Ensure the effective management of office routines and systems within the Secretariat, developing and instituting changes as necessary.

Office ManagerFull Time

• Job Details:- Organizing Chairman weekly and monthly schedule, meeting arrangements, keeping files orderly, documentation and archiving documents. - Co-ordinate all transportation required for business and personal purposes, accompany the Chairman on business trips as necessary. - Coordinating company guests arrival and departure, organizing sightseeing. - Handling hotel reservations through the travel agencies, hotels directly, issuing tickets, with appropriate control. - Organizing meetings, presentations & keeping meeting minutes. - Provide administrative support for the office of managing director. - Prepare invoices, reports, memo, letters and other document, database or presentation software. - Filter email, highlight urgent correspondence and print attachments, ensure busy diary commitments paper. - Great visitors and determine whether they should be give access to specific individuals. - Monitor the performance of the office devices. - Filling and expense reports to finance department. - Audit financial transactions and documents. - Recording all checks and transactions issued by Chairman, whether private or for the company and make sure that received. - Handle money collection related to chairman and sending follow-ups. - Communicating with clients and vendors regarding payments, billing, and outstanding invoices. - Coordinating company polices between Chairman and HR. - Manage company benefits & compensations. - Manage staff attendance by reviewing no show records and make sure that either employees are on annual leaves or on outside meeting, conference…etc. -Responsible for organizing social/outing event (venue, food & beverage, rates...etc.) - Provide administrative support to HR Manager in all HR related processes/activities.

Chairman Office ManagerFull Time

• Job Details:- Managing the calendar of the executive team, including immediate high-level scheduling, team meetings and private conference room usage. - Managing the Domestic and International travel logistics (visa, travel, etc.) and trip preparation, including briefing documents. - Leading the development of Business Admins, providing coaching/mentoring, development and job requirements. - Leading the Leadership Team Admin team meetings, conducting 1:1s, submitting feedback for Connects. - Supporting conferences, various events, and team meetings, including allocations, logistics, communications, etc. - Engaging with all aspects of the administrative tools and act as the information champion for such data. - Reacting with appropriate urgency to situations and events that require quick response. - Working closely with the Chief of Staff and team, and supporting as needed in events, travel, complex calendaring, and business-critical projects. - Procuring goods, including computer equipment, office supplies and facility requests using Microsoft tools. - Organizing events, including meeting room bookings, catering, vendor selection and PO creation. - Ensuring compliance of administrative operational policies and procedures. - Budgeting support for monthly reviews.