Catalino Joseph

Sr. Secretary

• Job Details:Proficient in coordinating and scheduling meetings consistently. Guided visitors to appropriate destinations. Tracked and obtained outstanding documents from the project management team such as transmittals and letters. Facilitated seamless communication between Aramco and contractors. Ensured effective documentation by checking timesheets and gaining managerial approval. Coordinated travel arrangements, including flights and hotels, managed expenses efficiently. Recorded and documented detailed minutes for meetings. Exhibited flexibility while performing assigned responsibilities. Coordinated travel schedules and meetings. Organized and managed the preparation of various documents and reports. Facilitated business and visit visa approvals utilizing the governmental online portal. Executed various HR and admin functions. Recorded minutes of meetings for customer and vendor interactions. Oversaw daily calendar of VP and division head. Scheduled meetings and reserved conference rooms. Addressed visitors and directed matters to relevant personnel. Managed gate pass requests via VMS. Managed meal planning for professional gatherings. Requested corporate service through CRM system. Requested taxi services through Dilip system. Generated weekly and quarterly summary reports. Filled the online time sheet and e-leave application. Handled office store stationary and other supplies. Verified time date and leave request and initiated the business travel request for manager. Produced information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics to help coordinate case preparation. Maintained confidentiality of documents.

Administrative Officer

Secretary to Chief Counsel