Basic Info

Basma Khattab

More than 15 years

Giza, Egypt

Bachelor's Degree

Manager

Work Experience

Office Manager at International Office for Environment and Development

Experience Details

Office Manager

Administration

Manager

• Planning, organizing and controlling the entire office administration.
• Managing the clerical staff and organizing their duties.
• Generating policies, rules and regulations and ensuring they are followed.
• Perform book keeping processes and organize the storage of data.
• Assisting in writing speeches, statements and Presentations.
• Serves as a primary point of direct administrative contact and liaison with different departments, individuals and external institutions.
• Planning and ensuring that the weekly meetings occur and the follow up of all task given to specified employees.
• Monitoring staff attendance sheets and leaves control and work as per company’s policies and procedures and abide with internal regulations.
• Organizing meetings, taking minutes and ensuring senior managers are well prepared for them.
• Producing documents, briefing papers, preparing reports, timesheet and presentations.
• Maintaining & developing the office filing systems both on paper and computer.
• Ensuring an adequate supply of stationery and equipment in the office and supervising the maintenance of office equipment and scheduling repairs whenever necessary.
• Following up pending tasks and undertaking assignments that may occur during the day.
• Preparing for and participating in Symposiums and conferences.
• Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
• Developing and implementing new administrative systems, such as record management;
• Overseeing the recruitment of new staff, sometimes including training and induction
• Communicating and following- up the external work and projects with the governmental offices like: Ministry of Environment, Ministry of Urban Renewal and Informal Settlements, Ministry of International Cooperation, National Research Center (NRC), Egyptian Environmental Affairs Agency (EEAA) United Nations Development Programe (UNDP) and United Nations Environment Programe (UNEP).
Projects Participated in

*Solid Waste Management,"Funded by the Social Fund for Development"
Location : Kafr El-Dawar city (Behera Governorate)
Abu Kurkas city (Minya Governorate)

*Solid Waste Management “Funded by the Social Fund for Development “Location: Assuit Governorate

*Production of an expanded Regional Environment Outlook (REO) state of the Environment and strategy for the 21st century reports “Funded by UNEP".
Location: Greater Cairo

* Poverty Alleviation through creating low-cost jobs in the municipal solid waste management sector "funded by Italian – Egyptian Debt for Development Swap Program"
Location: Greater Cairo

*Poverty Alleviation through creating low-cost jobs in the municipal solid waste management sector "funded by Italian – Egyptian Debt for Development Swap Program". 1st Phase,
Location: Qalubiya Governorate

*Poverty Alleviation through creating low-cost jobs in the municipal solid waste management sector “funded by Italian – Egyptian Debt for Development Swap Program"2nd Phase
Location: Cairo, Giza and Qalubiya Governorates

*Bioenergy for Sustainable Rural Development( Biomass) "funded by Social Fund For Development (SFD), UNDP and Agricultural Research Center (ARC)
Location: Greater Cairo


Duties & responsibilities:
7
• Preparing the project’s agreement documents.
• Composing and preparing correspondences, reports and other complex documentations.
• Aligning Project resources and related reports
• Assisting the Project manager in preparing monthly report.
• Updating and chasing delegated tasks to ensure progress and accurateness to deadlines.
• Preparing and organizing Workshops and Seminars
• Establishing and maintaining excellent working relationship.
• Working closely with the project team to assess the progress of the departments.
• Monitoring project milestone and change request progress.
• Maintaining quality measures in project process and documentation.



Company Details

International Office for Environment and Development

Giza, Egypt, Egypt

1-10 employees

Environmental Services

N/A

May 2004 to present (12 years 7 months)
Executive Secretary at Biomedica Engineering Company for Medical Equipment in Cairo

Experience Details

Executive Secretary

Administration

Experienced (Non-Manager)

• Arranging, coordinating and preparing meetings, taking minutes and keeping notes.
• Sorting and overseeing incoming and outgoing emails.
• Reading and routing correspondence and faxes among the departments.
• Typing and sending letters faxes and emails.
• Writing price quotations.
• Setup travel arrangements
• Searching in the Internet.
• Maintaining hard copy and electronic filing system.
• Keeping and maintaining contacts in database.
• Organizing daily tasks.
• Organizing and updating the agenda
• Signing for and distribute UPS/Fed Ex/Airborne packages.
• Handling office supplies & maintenance contracts for office machines.
• Answering telephones and handling them in appropriate manner, taking messages and appointments Provides historical reference by developing and utilizing filing and retrieval systems



Company Details

Biomedica Engineering Company for Medical Equipment in Cairo

Cairo, Egypt

N/A

Healthcare and Medical Services

N/A

Feb 2001 to Apr 2004 (3 years 1 month)

Education

Bs. in Faculty of Arts

Education Details

Bs.

Faculty of Arts

Cairo University, Egypt

C / Good / 65 - 75%

English literature

N/A

Cairo University
1996 - 2000
High School - Thanaweya Amma

High School Details

Thanaweya Amma

Orman Language school

Egypt

1995

B / Very Good / 75 - 85%

N/A

Orman Language school
1995

Certifications

Certificate details

Human Resources Management Diploma

Oct 2012

N/A

N/A

N/A

N/A

Certificate details

• Modern Secretary & Office Administration from Marketing & Advertising Research Center "MARC in Cairo

Oct 2006

N/A

N/A

N/A

N/A

Certificate details

• Microsoft Office (Word, Excel, PowerPoint, Outlook,& Internet). From computek in Cairo

Aug 2005

N/A

N/A

N/A

N/A

Training and Courses

Training/Course Details

• Presenting Skills

Sep 2010

Auc

N/A

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Last update 2 days ago.

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Profile Skills and Keywords

AdaptiveAdministrationArabicComputerEnglishEnvironmental ServicesExecutive SecretaryFaculty Of ArtsFlexibleHandles StressHard WorkerHealthcare And Medical ServicesHuman Resources (HR)Human Resources Management DiplomaInternet ResearchMicrosoft ExcelMicrosoft PowerPointMicrosoft WordOffice ManagerOrganizerProblem SolverSecretarial Field Microsoft Office (Word, Excel, PowerPoint, Outlook,& Internet). From Computek In Cairo Modern Secretary & Office Administration From Marketing & Advertising Research Center "MARC In Cairo Presenting Skills

Self-assesed Skills

Languages

English

English

: Fluent

: Fluent

: Fluent

: Fluent

Arabic

Arabic

: Fluent

: Fluent

: Fluent

: Fluent

Tools and Technologies

Microsoft Word

Microsoft Word

: Expert

: Extreme - I love it!

:

More than 7 years

Microsoft Excel

Microsoft Excel

: Expert

: Extreme - I love it!

:

More than 7 years

Human Resources (HR)

Human Resources (HR)

: Expert

: Extreme - I love it!

:

More than 7 years

Microsoft PowerPoint

Microsoft PowerPoint

: Expert

: Extreme - I love it!

:

More than 7 years

Computer

Computer

: Expert

: Extreme - I love it!

:

More than 7 years

Internet Research

Internet Research

: Advanced

: Extreme - I love it!

:

More than 7 years

Fields of Expertise

administration

administration

: Expert

: Extreme - I love it!

:

More than 7 years

Secretarial field

Secretarial field

: Expert

: Extreme - I love it!

:

More than 7 years

office Manager

office Manager

: Expert

: Extreme - I love it!

:

More than 7 years

Key Skills

Hard worker, Organizer, Problem Solver, Flexible / Adaptive, Handles Stress

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