Baher Bahaa eldeen Mohamed

Ra Sport

• Administration Manager & acting as HR ManagerFull Time

  Feb 2017 - Aug 2022 -5 yrs, 6 months

  Egypt , Cairo
• Administration ManagerFull Time

  Aug 2011 - Present -14 yrs, 1 month

  Egypt , Cairo

  • Job Details:Responsibilities:  Direct, coordinate and plan essential services such as security, maintenance, fleet, cleaning, customs, and food services. Plan and coordinate administrative procedures and systems and devise ways to streamline processes.  Plan the best allocation and utilization of space and resources for the premises.  Recruit and train personnel and allocate responsibilities and office space.  Monitor the facility to ensure that it remains safe, secure, and well maintained.  Ensure the maintenance of branches and equipment's to ensure neat locations to maintain company's image.  Assess staff performance and provide coaching and guidance to ensure maximum efficiency.  Respond appropriately to emergencies or urgent issues as they arise and deal with their consequences.  Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints  Ensure the land lines are working efficiently with no issues to ensure smooth work operations.  Supervise and coordinate the work of security and cleaning contractors.  Organize and supervise other office activities (recycling, renovations, event planning etc.).  Maintain up-to-date lists of contractors and pricing arrangements to ensure that the company achieves the most favorable commercial terms.  Monitor health & safety reports are done on time to ensure maintaining company's premises.  Ensure operations adhere to policies and regulations.  Assess and negotiate the best deals with services’ contractors and suppliers.  Keep abreast with all organizational changes and business developments  Develop all needed reports to be submitted to the direct manager.  Determine which transportation provider should be selected and act as the primary contact with the selected provider.  Develop an integrated network of transport services to ensure that the best possible use is made of the company’s resources for transport.  Assist in the development of the fleet services budget to include a review of the past year’s expenses.  Record and maintain licenses and repair/maintenance records of the department’s cars, as well as conduct preventive maintenance checks.  Oversee the process of maintenance and repair of the building as well as its electrical system.  Prepare and review operational reports and schedules to ensure accuracy and efficiency.  Oversee the translation of all legal documents from Arabic to English and vice versa.  Oversee and coordinate preparations for social activities (Iftar party, trips, --------etc.).  Negotiate the purchase of materials and equipment required by the company, ensuring that they meet the specifications and can be delivered at the desired time at the most favorable prices.  Carry out and supervise audits on fixed assets and recommend changes when necessary.  Maintain records of mobiles provided to employees as well as monitor their expenses.
• Office ManagerFull Time

  Sep 2004 - Jul 2011 -6 yrs, 10 months

  Egypt , Cairo

  • Job Details: Manager of the Secretarial dept. ( 2 executive secretaries, 2 Representatives & 11 workers)  Organizing and facilitating work between different departments and 48 branches and 3 warehouses  Responsible for POS Store, In charge of distributing and monitoring all the POS over The 44 branches on daily basis.  Handling suspended matters with the stores & customers  In charge of the Head office storage ( cantina, office supplies )  Responsible for the maintenance of the head office building  In Charge of dealing with different couriers companies.  In Charge of the storing the company stuff in Aramex Inventory  Helping in all administrative issues regarding the 44 branches of the Company and administration building ( supplies, maintenance, Financial matters, ..etc)  Arranging for special events.( seminars – Timberland Earth day – adidas youth tournaments, Farewell parties, Ramadan Iftar parties…etc )  Responsible for the fingerprint system ( attendance ) in the 44 branches and training the branches managers on the system, getting attendance report every month by PC Anywhere program ( HR Dept.)  Preparing for travels ( getting visas, contacting travel Agencies, booking air tickets…etc.  Responsible for recruiting new staff within my department  Follow up handling employees’ affairs  Bilingual printing  Issuing and writing correspondences and mails