Basic Info

Alaa ashmawy

4 years

Cairo, Egypt

Diploma

Experienced

Work Experience

CFO PERSONAL ASSISTANT at ORCHIDIA PHARMACEUTICAL IND.

Experience Details

CFO PERSONAL ASSISTANT

Administration

Experienced (Non-Manager)

Responsible for:
•Responsible for S&M, G&A budget controlling.
•Compare actual to budgeted results at the end of each reporting period, and report on significant variances.
•Coordinate capital budgeting approvals
•Prepares technical worksheets, tables and computations; establishes and maintains databases for a variety of purposes.
•Performs special project assignments as directed.
•Project for processes enhancement.
•Follow up & driving closure.
•Monitoring& managing inter departmental tasks.
•Coordinate schedules and update calendars accordingly
•Arrange all travel logistics associated with other activities and demands
•Draft, prepare, distribute and follow up with various correspondences.
•Handle telephone and email inquiries and respond as appropriate
•Provide project management support
•Participate in other activities at the discretion of management
•Manage all day to day administrative tasks (CFO related).
•Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
•Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
•Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
•Represents the executive by attending meetings in the executive's absence; speaking for the executive.
•Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
•Maintains customer confidence and protects operations by keeping information confidential.
•Completes projects by assigning work to clerical staff; following up on results.
•Prepares reports by collecting and analyzing information.
•Secures information by completing data base backups.


Company Details

ORCHIDIA PHARMACEUTICAL IND.

Cairo, Egypt

101-500 employees

Pharmaceuticals

N/A

Dec 2014 to present (2 years)
CEO ADMIN ASSISTANT at ORCHIDIA PHARMACEUTICAL IND.

Experience Details

CEO ADMIN ASSISTANT

Administration

Experienced (Non-Manager)

Responsible for:
•Organize and provide documents, reports and information to department and external clients in a useful and well-organized manner.
•Create and maintain active files.
•Make monthly financial ratios report.
• Filed and recorded corporate documentation, electronic files, inventories and reports.
•Schedule travel, coordinate with travel agency to obtain the best possible trip and prepare travel expense reports accordingly.
•Coordinated agendas for meetings with visitors and clients– arranged guest and travel accommodations.
•Plan meetings and conference calls and arrange and manage meetings.
•Take and compile minutes of meeting.
•Initiate purchase requisitions.
•Maintain files and folders.
•Maintain weekly schedules for employees.
•Handle and screen telephone calls, routine mail and reallocate as required.
•Process client orders, invoices and payments.
•Perform basic bookkeeping activities.
•Create and maintain database records.
•Manage front office operations.
•Liaise with local authorities and vendors.
•Manage calendars.
•Plan and organize meetings and events.


Company Details

ORCHIDIA PHARMACEUTICAL IND.

Cairo, Egypt

101-500 employees

Pharmaceuticals

N/A

Aug 2014 to Dec 2014 (4 months)
AIR FORCE DIVISION COORDINATOR at ALKAN CONSULT

Experience Details

AIR FORCE DIVISION COORDINATOR

Administration

Experienced (Non-Manager)

Responsible for:
•Analyze and coordinate daily department activities to achieve established goals.
•Maintain department calendar and ensure to meet deadlines.
•Prepare reports and meeting agenda, schedule department meetings and distribute minutes.
•Coordinate and organize department related special events.
•Assist in budget preparation and expense management activities.
•Assist Manager in scheduling conference calls and making travel arrangements.
•Maintain all department information confidential and secure.
•Respond to work requests from department staffs in timely and accurate manner.
•Assist Manager in preparing and maintaining meeting materials, business presentations and other department files.
•Adhere to company policies and regulations.
•Provide general administrative and clerical support.
•Perform data collection, analysis and reporting to Manager for decision making purposes.
•Draft letters, correspondence, memos, charts, documents, tables, graphs, and plans as requested.
•Maintain positive working relationships with department staffs and customers.


Company Details

ALKAN CONSULT

Cairo, Egypt

101-500 employees

Government

N/A

Jan 2013 to Jul 2014 (1 year 6 months)
CHAIRMAN OFFICE MANAGER at INTERNATIONAL PETROLEUM ENGINEERING COMPANY (I.P.E.C)

Experience Details

CHAIRMAN OFFICE MANAGER

Administration

Experienced (Non-Manager)

Responsible for: all the admin and organizational work
•Recruit and select office staff
•Organize office operations and procedures
•Establish standards and procedures
•Design and implement office policies
•Assign and monitor clerical and secretarial functions
•Coordinate meeting and work flow
•Evaluate staff performance
•Coaching and disciplining staff
•Coordinate the filing system& preparing all proposals
•Develop and test new procedures
•Preparing reports and spreadsheets
•Ensure protection and security of files and records
•Income and outcome emails and faxes and letters
•Preparing action minutes
•Answering phone calls and route calls
•Keep projects in schedule
•Arrange travels through internal or outside agents
•Provided administrative support, including reception duties and database processing
•Booking the hotels and managing visa process
•Coordinate communications between departments.
•Handling correspondence and customer complaints and relations.
•Planning and scheduling
•Communications and administrative support including word processing, meeting support, minute taking, maintenance of databases, website maintenance, coordination of newsletter and supporting the development and distribution of necessary collateral, tools and resources


Company Details

INTERNATIONAL PETROLEUM ENGINEERING COMPANY (I.P.E.C)

Cairo, Egypt

51-100 employees

Oil and Gas

N/A

Jan 2012 to Nov 2012 (10 months)

Education

BSc in Economics and political science

Education Details

BSc

Economics and political science

Cairo University, Egypt

C / Good / 65 - 75%

credit, marketing, financial analysis,feasability study.managment ,spss,finincial analysiss by using excel

N/A

Cairo University
2008 - 2011
This profile is fresh!
Last update 21 days ago.

Jobseeker photo

Profile Skills and Keywords

AIR FORCE DIVISION COORDINATORAdministrationAnalyticalArabicCEO ADMIN ASSISTANTCFO PERSONAL ASSISTANTCHAIRMAN OFFICE MANAGERCommunicatorEconomics And Political ScienceEnglishFinance DepartmentFrenchGovernmentHard WorkerInternet BrowsingLeaderMailing And Searching, OutlookMicrosoft OfficeOil & GasOil And GasPharmaceuticalsPower PointPresenterWeapon & Ammunitions

Self-assesed Skills

Languages

English

English

: Fluent

: Fluent

: Fluent

: Fluent

Arabic

Arabic

: Fluent

: Fluent

: Fluent

: Fluent

French

French

: Beginner

: Beginner

: Beginner

: Beginner

Tools and Technologies

Microsoft Office

Microsoft Office

: Expert

: High

:

More than 7 years

power point

power point

: Expert

: Extreme - I love it!

:

3-5 years

mailing and searching, Outlook

mailing and searching, Outlook

: Expert

: High

:

3-5 years

Internet browsing

Internet browsing

: Expert

: High

:

3-5 years

Fields of Expertise

finance department

finance department

: Advanced

: High

:

1-3 years

Weapon & ammunitions

Weapon & ammunitions

: Advanced

: Medium

:

1-3 years

oil & gas

oil & gas

: Intermediate

: Medium

:

1-3 years

Key Skills

Analytical, Leader, Communicator, Hard worker, Presenter

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