Dina Mohamed El Sayed

HR & Admin Assistant (Office Manager)Full Time

Administrative Assistant ( Office Manager ) & Personal AssistantFull Time

• Job Details:-Maintain the appointments schedules for the CEO & management staff on- and off-site. -Organizing meetings and ensuring that the managers are prepared adequately for these meeting -Planning and arranging travel and accommodation on behalf of the CEO & various managers and related reimbursement. -CEO Personal Assistant. -Managing all received & sent documents. -Responsible for the distribution and dispatch of all packages. -Making travel arrangements/hotels reservations and issuing visas. -All entire computer works (Reports, memos, letters, faxes and e-mails). -Organize and maintain filing systems (both electronic and paper). -Retrieve documents from filing system -Responding properly in any company emergency or safety situation. -Preparing the monthly mobile deduction to be sent to the finance department. -Organizing the office layout and maintaining supplies of stationery and equipment. -Maintaining the condition of the office and arranging for necessary repairs. -Responsible for the upkeep and maintenance of the Director's office and ensure that all office equipment & facilities are in working condition. -Resolve administrative problems and inquiries -Devising and maintaining office systems -Responsible for maintaining and ordering stationery and grocery supplies for the department. -Dealing with the medical insurance company (new subscriptions, termination, claims etc….) -Supervise the implementation of relevant medical insurance coverage & benefits for all employees that are entitled for coverage as per company policy & procedure. -Resolve employee issues relating to claims, medical, leave & End of service. -Following on recruitment procedures for new starters. -Communications with staff and candidates. -Creating access cards for the new employees. -Completing enrollment and termination forms for all employees. -Preparing outsourced salaries & issues the payroll sheet to the Finance dept. -Attendance record (monthly HR summary report). -Reviewing Monthly Attendance. -Monitoring annual/emergency & medical leaves. -Reviewing vacations leaves by doing a manual process for vacation leaves on the vacation request. -Updating telephone lists (including staff, clients etc…) -Supervising the company’s messengers/office boys and security to ensure their performance effectiveness. -Ensure office policies and procedures are being adhered. -Handle courier account. -Handle Vodafone and Etisalat accounts. -Handling some bank staff such as following on L/C’s & their shipments. -Handling and preparing the petty cash expenditure reports ( SAP ).

Executive & Managing Director Assistant Full Time

• Job Details:-Coordinates incoming and outgoing communications and documentation, including distribution as appropriate, obtaining background information and preparing standard replies on behalf of the Director. -Prepare client proposals, letters, memorandum and all correspondence. -All entire computer works (Reports, memos, letters, faxes and e-mails). -Organize and maintain filing systems (both electronic and paper). -Retrieve documents from filing system. -Managing the office administration system. -Making travel arrangements/hotels reservations and issuing visas. -Schedule appointments for the Managing Director & Member of Board (indoor and outdoor). -Taking minutes. -Handling and preparing the petty cash expenditure reports. -Preparing the transportation for the crew change. -Handling the Matrix of Responsibility. -Resolve administrative problems and inquiries. -Responsible for maintaining and ordering stationery and grocery supplies for the department. -All office payroll is done recently through me, since 1/10/2007.