Sara Mohamed Barakat

Admin AssistantFull Time

• Job Details:A-HR Tasks and Personnel: 1. Handle all hiring documents contracts, labor office , insurance 2. Responsible for employees time sheets, vacation and permission request, public holidays and annual leaves. 3. Assists in hiring process by coordinating job posting on Web site, reviewing resumes, performing telephone interviews and reference checks 4. Follow up the daily attendance file with entry data on the software system. 5. Maintains personnel files in compliance with applicable legal requirements. 6. Keeps employee records up-to-date by processing employee status changes in timely fashion. 7. Maintains listing of approved positions with assigned salary grade levels. 8. Processes personnel action forms and ensures proper approvals; disseminates approved forms. 9. Maintains budget spreadsheet that includes salaries, payroll taxes and fringe allowances. 10. Prepares paperwork required to place employee on payroll and establishes personnel file. 11. Coordinate with labor office(app # 1 , 2 and 6) B-Administrative Tasks: 1. Hard and Soft filing updates. 2. Answering all phone inquires 3. Typing documents 4. Co-ordinate with Engineers for any required filing or typing and data entry 5. Coordinate with IT Support Company for office troubleshoots. 6. Insure status of all office equipment and maintain contracts. 7. Follow up daily newspapers and all participate magazines (search the exhibitions, important subjects and any additional news in our filed) 8. Arrange meetings dates and take the minutes. C-Payroll assists Procurement tasks: 1. Checking employees hours and calculating overtime. 2. Setting up new member on staff. 3. Handle purchasing procedures (search- require – deal and received product) 4. Collect more than 3 offers for any buying product.(Marketing survey)