Yasmine Sayed Nada

International Organization For Migration

• Administrative AssistantFull Time

  Oct 2022 - Present -2 yrs, 9 months

  Egypt , Cairo

  • Job Details:1. Responsible for requests for Payments of refugees’ reimbursement. a. Daily and monthly refugee’s transportation reimbursement according to the approved requests. b. The approved prescribed medicine requests from the referred physicians that have already been purchased for the refugees. c. Reimbursement of the approved requests from the referring Panel Physicians for evaluation by specialist referrals outside IOM system. 2. Assist MHAC Administrative Assistant Supervisor in Maintaining a proper reporting of operational advances to IOM Cairo Finance Unit. 3. Assist MHAC Administrative Assistant Supervisor with the collection of the service fee for all GHAP (Self Payers) projects. a. Ensure reconciliation of the fee with the daily requests from DPA Team, Lab Team, and/or referrals Focal Point. b. Ensure self-paying applicants receive their receipt. c. Maintaining soft copy/hard copy records of the collection of fees. d. Depositing the cash in IOM Bank account. 4. Assist MHAC Administrative Assistant Supervisor in reviewing and checking all invoices properly before processing payment. 5. Assist MHAC Administrative Assistant Supervisor in preparing Purchase Requisitions Requests (PR’s) related to MHAC needs. 6. Assist in payment Requests (PR) for all MHAC purchase requests. 7. Keep track of all procurement and logistical requests/expenditures. 8. Assist MHAC Administrative Assistant Supervisor in keeping track of purchased capital assets as well as MHAC supplies and equipment including regular maintenance of equipment as per their specification.
• Client Facilitation AssistantFull Time

  Jan 2019 - Sep 2022 -3 yrs, 8 months

  Egypt , Cairo

  • Job Details:Reimbursement Focal Point in MHAC from Jan-2021 to Nov-2021. • Receiving Reimbursement advance under my vendor account • Receiving Reimbursement requests from All departments in MHAC. • Validating the received documents of transportation, Medication, or external referrals. • Requesting the WBS from Chief Migration Health Officer or the Admin Procurement Assistant • Creating the Request for Payment for approved reimbursement requests with the correct WBSs. • Provide the applicants with the approved amount and signing the necessary documents. • Settle the vendor account on monthly basis and send all documents to Finance colleagues after signatures for their process. Back up for MHAC Admin, Finance and Procurement from May-2020 till now: • Receiving the Purchasing requests from all MHAC departments for the applicants like medicine or vaccines or any other related requests after the approval CMO. • Send to procurement team to advise for a quotation for the requests. • Creating the Purchase request (PR) after quotation approval from CMO to be approved from the concerned managers. • Maintain office maintenance needs according to the specification of the equipment and office supplies. • Creating the request for payment after receiving any services for applicants like medical referrals, medicine, or site needs. • Reviewing the vendors bills to confirm with Lab and Xray that the services had been received accurately. • Send to finance team for finalizing the request for payments (RFP) after signatures. • Receiving request for self-paying (GHAP) applicants to collect the services fees. • Collecting the fees through cash or card and providing the confirmation of receiving the fees. • Handle the Self-paying applicants the receipt of receiving the accurate amount according to the monthly UN rate. • Deposit the service fees in IOM bank account within the regulations of IOM. • Send the documents of the service fees to the finance colleagues on timely manners after the deposit and signatures for their process. Mymedical application Data Focal point April-2020 till now: • Translate contents of MyMedical website. • Promote MyMedical. • Implement MyMedical. • Monitoring. • Feedback. RVC TB re-evaluation Focal point from Oct 2019- updated to be all UK project focal point in April-2021 till now: • Checking eligible cases for TB re-evaluation. • Assign their appointment according to radiology and clinic capacity. • Sharing appointment list with Senior Data Management Assistant. • Transmitting Repeated CXR. • Following up abnormal TB re-evaluation cases. • Tracking all TB-revaluation cases and updating tracking sheet accordingly USRAP Focal point October-2019-Mar-2021: • Receiving transmissions Data Medical Clerk IOM Amman. • Assign appointments according to clinic capacity on mimosa and extracting it. • Sharing appointment list with Senior Data Management Assistant. • Follow up PPs on cases to transmit it within KPIs. • Follow up on Medical Data Clerk for transmission after receiving the transmission Email from the PP. • Following up hold cases to maintain KPIs and updated system. • Tracking all cases and updating the tracking sheet accordingly. • Sharing yearly report with Senior Data Management Assistant. Vaccination Data Focal point October-2019 till now: • Tracking all vaccination records for all projects. • Maintaining accurate data between Vaccination Nurse Focal Point tracking sheet and mimosa system. • Sharing yearly report with Senior Data Management Assistant. Vulnerable Children’s Resettlement Scheme (RVC) Focal Point August 2019 updated to be all UK project in April-2021 till now: • Receiving transmissions from Resettlement Operations, IOM UK. • Register the cases on mimosa. • Assign appointments according to clinic capacity on mimosa and extracting it. • Sharing appointment list with Senior Data Management Assistant. • Follow up PPs on cases to transmit it within KPIs. • Transmitting the files through scanning hard file and extracting mimosa electronic file and uploading them merged into UKHO MOVEit system. • Following up hold cases to maintain KPIs and updated system. • Tracking all cases and updating the tracking sheet accordingly. • Receiving PDMP from Nurse or Panel focal point for transmission. • Transmitting all PDMP cases through extracting the electronic file from mimosa and uploading them into UKHO MOVEit system. • Sharing quarterly and yearly report with Senior Data Management Assistant. • Archive RVC files in both soft and hard copy.