Sally Abdallah Hussein

Mobiserve

• COO Office Manager and Administration ManagerFull Time

  Jan 2014 - Present -11 yrs, 6 months

  Egypt , Cairo

  • Job Details:COO Office Manager and Administration Manager Job Description: • Assisting the Chief Operations Officer, Taking on some of the manager's responsibilities and working more closely with management. • Attending conferences and training / Taking dictation and minutes of Meeting. • Organizing and maintaining diaries and making daily appointments. • Dealing with incoming email, faxes and post, often corresponding on behalf of the GM • Handling Petty Cash (managing office expenses and budget). • Organizing the office layout and maintaining supplies of stationery and equipment. • Writing reports for senior management, which may include reports on finances, staff performance, service development or an annual review. Administration Manager Role: • Responsible for Managing &supervising the administration department including (Maintenance, Security, Cleaning, Facility) in all the branches. • Responsible for preparing administration department budget. • Made arrangements for office expansion and relocation. • To arrange for procurement of all required furniture as well payment of Rental, Electricity Transportation, Stationary, Computer Equipment, and Kitchen Supplies. • Monitor the facility to ensure that it remains secure, clean, safe and well maintained. • Review, write or draft contracts related to service suppliers. • Negotiate with vendors to obtain best service and pricing. • Manage and Supervise maintenance workers in all branches. • Supervises a team of junior administrators, office boys, messengers, drivers and security guards. • Handling the Mobile Accounts for all branches. • Responsible for the reservation of meeting rooms arrangements, Internal Meetings, conferences and appointments (including catering). • Preparing all company important events, hotel reservations and car rentals. • Handling and supervising all travel arrangements (Local & International). • Design and implement a correct filing system for the company. • Ensure office policies and procedures are being adhered to.
• GM Assistant Full Time

  Oct 2010 - Dec 2013 -3 yrs, 2 months

  Egypt , Cairo

  • Job Details:• Assisting the General Manager • Taking on some of the manager's responsibilities and working more closely with management. • Attending conferences and training / Taking dictation and minutes of Meeting. • Screening telephone calls, enquiries and requests, and handling them when appropriate. • Organizing and maintaining diaries and making daily appointments. • Dealing with incoming email, faxes and post, often corresponding on behalf of the GM • Handling Petty Cash (managing office expenses and budget). • Organizing the office layout and maintaining supplies of stationery and equipment. • Writing reports for senior management, which may include reports on finances, staff performance, service development or an annual review. • Translate from English / French to Arabic and vice versa. • Made arrangements for office expansion and relocation. • Responsible for Managing & supervising the administration department including (Maintenance, Security, cleaning) in all the branches. • To arrange for procurement of all required furniture as well payment of Rental, Electricity Transportation, Stationary, Computer Equipment and in coordination with the purchasing department. • Responsible for the reservation organization of meeting rooms arrangements and appointments (including catering). • Design and implement a correct filing system for the company. • Ensure office policies and procedures are being adhered to. • Aligning with H.R. for trainings of the staff (Reservations, material etc.)