Walaa El Sayed Abdul-Latief

Project AdministratorFull Time

• Job Details:• Make travel arrangements for Project staff members, hotel reservations, as well as transportation facilities, as needed; • Organize related events and handle financial aspects of workshops and conferences including management of advances, reimbursement of tickets, payments of per diems and honoraria as well as reviewing hotel charges; • Prepare contracts and agreements for consultants, research assistants and field workers participating in the Project activities, monitor and process the renewal, payments and expenses related to these contracts; • Organize monthly meetings of Project team, take minutes and follow up on action items; • Update, compile, and draft information for project narrative and financial reports; • Prepare, maintain and administer the project monthly petty cash; • Coordinate with Project Officers to follow up on deliverables needed from sub-awardees as outlined in the agreement; • Assist in desktop publishing of different publications, and follow-up with the publisher to ensure a high-quality production; • Follow up on deadlines and action items and liaise between the technical team, HQs and donors to ensure the delivery of due reports in a timely manner; • Collaborate closely with the Management Unit to ensure the adherence to and application of proper administrative procedures; • Maintain filing for project documents including contracts, amendments and reports, and provide guidance to the team members as needed. • Perform other tasks as assigned by the RH Program Director with guidance from the Program Administration Officer.

Senior Operations and Administrative OfficerFull Time

• Job Details:• Supervise all administrative and logistical tasks, as needed, by the staff and overall organization. • Responsible for all reporting system / database. • Develop methods for all PSTIC Team to assist in reporting. • Ensure all data is collected and saved appropriately. • Manage the office premises and supervise office worker(s) at all times. • Responsible for the daily management of online databases. • Produce and update organization materials. • Train all PSTIC teams & update them of any changes on the system. • Provide translation for correspondence, documents, reports, training materials, emails and other written materials in a timely manner and act as an emergency interpreter when needed. • Managing organization email(s) assigned to him/her. • Organize activities and logistics for guests of the organization. • Coordinate with the office workers to prepare for the weekly meeting. • Finalize and settle the loans for all staff. • Manage Monthly Report Data & Statistics. • Inserting the monthly report into the activity info. • Attending training about how to work on RAIS system. • Submit all monthly, annual and mid-year statistics to the program manager. • Finalize and submit the final monthly, quarter and annual report to UNHCR. • Create a new system for the housing team and manage it accordingly. • Monitoring all PSTIC team’s paperwork.

Operations and Administrative OfficerFull Time

• Job Details:• Manage the office premises and supervise office worker(s) AT ALL TIMES. • Respond to telephone and/or emails as. • Manage all administrative and logistical tasks, as needed, by the staff and overall organization. • Assist in daily management of online databases. • Produce and update organization materials. • Train all PSTIC teams & update them of any changes on the system. • Provide translation for correspondence, documents, reports, training materials, emails and other written materials in a timely manner and act as an emergency interpreter when needed. • Attend classes and provide administrative support when needed. • Responsible for filling system. • Managing organization email(s) assigned to him/her. • Organize activities and logistics for guests of the organization. • Coordinate with the office workers to prepare for the weekly meeting. • Prepare all the needed materials & documents for the weekly training. • Prepare financial paperwork with PSTIC workers as required. • Finalize and settle the loans for all staff. • Manage Monthly Report Data & Statistics. • Submit all monthly emergency statistics to the program manager. • Finalize and submit the final monthly, quarter and annual report to UNHCR. • Ensure that all PSTIC refugee workers have valid residency permission. • Create a new system for the housing team and manage it accordingly. • Monitoring all PSTIC team’s paperwork. • Prepare a monthly calendar for PSTIC staff internal and external meetings and supervision appointments.