PHILMAR BALTAZAR MINDARO

Document ControllerFull Time

• Job Details: JOB FUNCTION:  Maintain an efficient project related Document Control register  Expedite the review and approval of documentation  Supervise and record document flow to and from all necessary parties, including clients and sub-contractors  Ensure handover documentation is available and in an orderly state for the handover to the client  Provide Training for Sites’ Document Controllers  Liaise with internal & external agencies or departments to ensure that control and filing procedures are maintained for all documents.  Maintain a library of Company documentation on its policies, procedures, etc  To maintain the filing system according to the Company's procedures and in accordance with client’s standards.  Keep records of materials filed or removed, using logbooks or computers.  Ensure incoming & outgoing documents are distributed to personnel concerned.  Maintain a soft copy of file index for easy reference.  Maintain standards of safety and comply with Company’s Health, Safety and Environment Management System requirements.  Take reasonable care of own health and safety and that of others in the workplace.  Follow and maintain Company standards of Quality in accordance with Company Quality System requirements

Document ControllerFull Time

• Job Details:JOB FUNCTION:  Receives and registers Client provided document for detail engineering or construction engineering project, including in-house generated document.  Controls issuance of document numbers, including maintenance of proper document registers for detail engineering or construction engineering project.  Maintains specifically assigned project database/s.  Ensures proper document classification, sorting, filing and proper archiving.  Reviews completeness of documentation and prepares document transmittals.  Prepares and maintains AFC and As-built Photostat books for detail engineering or construction engineering project, either for in-house use or for onward transmittal to Client during project closeout.  Performs document quality check in accordance to Company engineering document control procedures.  Performs file backup to ensure proper storage and archiving of electronic registers.  Prepares engineering project reports, as may be required.

Document ControllerFull Time

• Job Details: JOB FUNCTION:  Proficient in Document Control System set up as per guidelines as outlined by ISO standard processes and consistently ensured all project document are properly updated.  Extensively exposed and expertise of Document Management System involving recording of all incoming and outgoing correspondence, Drawings, Project master documents, Transmittals, Specifications, Data Sheets, Minutes of Meeting, General Memos etc. in computerized system to allow efficient tractability and traceability.  Expertise in distributing all incoming and outgoing documents as per Quality Distribution Matrix and innovatively created a greater control system for easy availability and accessibility of document to the project team.  Expertise in preparing weekly and monthly progress reports in coordination with the Project Manager and Planning Team.  Proper organizing of incoming correspondence for delegating and diverting effectively and efficiently to the concerned departments for necessary and appropriate time without any undue delay.  Expertise in preparing quality control procedures, inspections and test plan, work procedures, project quality plan and project health and safety plan.  Expertise in preparing Project Drawing Submittals, Material Submittals, Method Statement Submittals, Sub Contractor Supplier Submittals, Technical Report Submittals for Consultants Approval.  Extended Support and Assistance in Maintenance of Computer, CD writer and Scanner and Desk Jet/Laser Printer also responsible in taking back up records.