Basic Info

Bahaa Abdul Khalek

More than 15 years

Cairo, Egypt

Bachelor's Degree

Experienced

Work Experience

Procurement Coordinator at Egyptian LNG

Experience Details

Procurement Coordinator

Operations/Management

Experienced (Non-Manager)

•Responsible for purchasing, managing, tracking and maintaining indirect materials (spares & consumables) to ensure uninterrupted supply parts for Maintenance services. This included reviewing the best products, comparing prices, liaising with suppliers, and securing purchase deals by due expediting
•Follow up the Bill Of Material (BOM) which is always the key to deliver the finished product/service as the simplest line items can cause delay and escalate costs.
•Responsible for contracting of services (Maintenance, fabrication & machining) to sustain maintenance as per schedules and forecasts in full compliance with the Company policies and strategies.
•Initiating and draft requisitions of material and services of the Maintenance Division after cooperation with Engineering, quality Control, Finance and sometimes suppliers.
•Tracking payments and invoicing using ERP Enterprise Asset Management System EAMS with Insight Purchasing Program.
•Follow-up with the Contracts Negotiators and Buyers handling items for the Maintenance Division.
•Conducted inventory control on maintenance tangible assets on the basis of first in, first out [FIFO] ] means that stock is issued and charged out on the basis of the age of the inventory; the oldest stock is issued first.
•Creating sourcing forecasts of cost escalations/de-escalations of the procured material and services.
•Handling both hard copy and electronic filing processes, the Electronic Document Management Systems (EDMS) used was OPEN TEXT eDOCS DM.
Key Accomplishments:
•Reduced the Contracts costs by 7% through Contractors' negotiations.
•Purchasing Cost Reduction by almost 5% -7% by developing new vendors and renegotiating the prices.


Company Details

Egyptian LNG

Beheira, Egypt

More than 1000 employees

Internet/E-commerce

www.egyptianlng.com

Jan 2013 to Dec 2014 (1 year 11 months)
Contracts and Follow-up Department Head at Egyptian Maintenance Company

Experience Details

Contracts and Follow-up Department Head

Purchasing/Procurement

Experienced (Non-Manager)

•Providing professional advice to internal end-users with all tendering/contractual matters .
•Identified areas of cost savings and negotiates directly with the subcontractor/vendors regarding final price agreement.
•Contractual support on resolving disputes, evaluation of claims, preparing award plan and letters of awards.
•Creating sourcing forecasts of cost escalations/de-escalations of the procured material and services .
•Monitored Administration of Contracts to ensure policies and procedures are being followed, goals and objectives are met, and services and projects are being accomplished efficiently and effectively.
Key Accomplishments:
•Created contract templates, processes and tools for the company.
•Promoted to a department head on other general department contracting staff.
•Increased resolved client complaints from 35% to 75% & Reduced complaint resolution time from 19 days to 6 days.
•Developed and presented to top management strategic expansion plan that outlines training for the contracting specialists.


Company Details

Egyptian Maintenance Company

Alexandria, Egypt

More than 1000 employees

Oil and Gas

www.emceg.com

Jan 2010 to Dec 2012 (2 years 11 months)
Contracts Negotiator/ Buyer/Expeditor at Egyptian LNG

Experience Details

Contracts Negotiator/ Buyer/Expeditor

Logistics/Supply Chain

Experienced (Non-Manager)

•Sourcing of national and international vendors
•Perform purchasing/buying activities using ERP Insight Program on Enterprise Asset Management System EAMS for the Egyptian LNG with Purchase Orders PO's.
•Develop contract and purchasing sourcing forecast using consumer/producer price indexes as a contracting tool and benchmarking .
•Preparation of the Approved Vendors List AVL and suppliers management including technical visits.
•Document controlling duties for procurement documents using OPEN TEXT eDOCS DM.
•New Vendor Development, Negotiation with vendors, Timely renewal of Contracts & Service Orders, PO releasing, expediting, Material Receiving Report (MRR)and payment etc.
•Ensure compliance of procurement process with ELNG Procurement Procedures, policies and the projects execution plans.
•Drafted and developed Feasibility Studies for Special Maintenance Equipments as Mobile Instrument Lab, Vacuum Truck, Eddy Current Inspection Tester Hot Tapping Machine …etc.
•Negotiating fixed bid contracts with clear and actionable SLA’s and deliverables dealing with Customer-based SLA and Service-based SLAs.
Key Accomplishments:
•Reduced Purchase Turn Around Time from 8 Days to 3 days
•Reduced returning goods to the supplier for repair or replacement Turnaround Time from 19 days to 8 days.
•Achieved Best Stop Card (safety award) in ELNG March 2008 and record of Stop Cards 48 in 2007.


Company Details

Egyptian LNG

Beheira, Egypt

More than 1000 employees

Oil and Gas

www.egyptianlng.com

Apr 2006 to Dec 2009 (3 years 8 months)
Contract Administrator and Document Controller at Egyptian Maintenance Company

Experience Details

Contract Administrator and Document Controller

Purchasing/Procurement, Logistics/Supply Chain

Experienced (Non-Manager)

•Developing a standard contract using appropriate language and supervising contract monitoring, contract administration .
•Coordinating with finance to ensure proper billing , collection of revenues and resolve contract payment disputes
•Claim management during the main contract execution and creating the due reporting on the contracts status.
•Manual and computerized inventory records, including successful management of changeover from physical to electronic supply records.
•Orientation of both permanent and temporary technical staff of the contract matrix to prevent discrepancy with the client.
Key Accomplishments:
•Cultivated excellent long-term relationships with client and vendors maintaining ongoing communication and facilitating solutions to address concerns.
•Created highly effective organizational and filing systems, including quick and thorough indexing, filing and offsite storage, resulting in easy access to critical information and streamlined office functioning.
•Drafted versions of the Technical and Administration Staff Job Descriptions (ISO Requirement).


Company Details

Egyptian Maintenance Company

Alexandria, Egypt

More than 1000 employees

Oil and Gas

www.emceg.com

Jan 2003 to Mar 2006 (3 years 2 months)
Office Manager /translator at IFFCO Egypt

Experience Details

Office Manager /translator

Administration

Experienced (Non-Manager)

•Acted as communication liaison with parent company in Cairo.
•Review and proofread documents for the Factory Director's signatures
•Oversee office budget and recommendations on office expenditure
•Provided Top Management with required information on time and technical translation if required..
Key Accomplishments:
•Developed and maintained complex corporate reports including weekly Factory Director Reports.
•Solely responsible for the coordination of factory meetings, agendas, meeting minutes, Presentations ,travel Itinerary and organizing events.
•Promoted to supervisor of other secretarial/clerical staff.


Company Details

IFFCO Egypt

Suez, Egypt

More than 1000 employees

Food and Beverage Production

www.iffco.com/iffco_international_egypt.html

Jan 2000 to Jan 2003 (3 years)
English/Arabic Military Interpreter/ Translator at Al Massaq Support Services Co

Experience Details

English/Arabic Military Interpreter/ Translator

Administration

Experienced (Non-Manager)

•An interpreter between the RSLF commanders and the Americans working in the SWORD Project .
•Translate, type and proof read of military training and maintenance docs written from English to Arabic.
•Supply &Maintenance Supervisor monitoring all the logistics operations of the SWORD Project.
•Working with the U.S. Army chiefs in interpretation of classes for Training.


Company Details

Al Massaq Support Services Co (multinational)

Tabuk, Saudi Arabia

101-500 employees

Translation and Localization

N/A

Feb 1995 to Dec 1999 (4 years 10 months)
English/Arabic Translator / Interpreter at Ministry Of Labor and Social Affairs-Deputy For Social Affairs

Experience Details

English/Arabic Translator / Interpreter

Administration

Entry Level

•Translate, type and proof read of English to Arabic documents and vice-versa including social, medical and personnel docs.
•An interpreter between the foreign laborers, Saudi sponsors and Labor Committee.
•Writing and typing reports and English Correspondence.


Company Details

Ministry Of Labor and Social Affairs-Deputy For Social Affairs

Riyadh, Saudi Arabia

More than 1000 employees

Government

N/A

Feb 1992 to Feb 1995 (3 years)

Achievements


1.Reduced the Contracts costs by 7% through Contractors' negotiations.
2.Purchasing Cost Reduction by almost 5% -7% by developing new vendors and renegotiating the prices.



1.Reduced Purchase Turn Around Time from 8 Days to 3 days
2.Reduced returning goods to the supplier for repair or replacement Turnaround Time from 19 days to 8 days.
3.Achieved Best Stop Card (Safety Award) in ELNG March 2008 and Record of Stop Cards 48 in 2007.




1.Cultivated excellent long-term relationships with client and vendors maintaining ongoing communication and facilitating solutions to address concerns.
2.Created highly effective organizational and filing systems, including quick and thorough indexing, filing and offsite storage, resulting in easy access to critical information and streamlined office functioning.



1.Promoted to supervisor of other secretarial/clerical staff.
2.Acted as communication liaison with parent company in Cairo.


1. Reduced the Contracts costs by 7% through Contractors' negotiations in 2007. 2. Purchasing Cost Reduction by almost 5% -7% by developing new vendors and renegotiating the prices. 3. Reduced Purchase Turn Around Time from 8 Days to 3 days

Education

Vocational in English Literature and Education

Education Details

Vocational

English Literature and Education

Ain Shams University, Egypt

C / Good / 65 - 75%

English Literature and Education

Post Graduate Special Diploma in English Literature. GPA :B+ 3.3

Ain Shams University
1987 - 1988
College Diploma in English Language and Education

Education Details

College Diploma

English Language and Education, English and Education

Ain Shams University, Egypt

C / Good / 65 - 75%

English Language and Literature Education

Post Graduate General Diploma in English GPA :B+ 3.3.

Ain Shams University
1987 - 1988
BA in Education and English

Education Details

BA

Education and English

Suez Canal University, Egypt

B / Very Good / 75 - 85%

English Language and Literature Education.

N/A

Suez Canal University
1982 - 1986

Training and Courses

Training/Course Details

Practical Contract Management

Nov 2003

ENPPI

Practical Contracts Management with types of contracts

Training/Course Details

Contract Disputes and Termination

Jan 2007

EMC

Contract Disputes and Termination

Training/Course Details

Pre-Award Contract Guidelines

Jun 2007

ELNG

Pre-Award Contract Guidelines

Training/Course Details

Post-Award Contract Guidelines

Jun 2007

ELNG

ELNG Contracts Administration

Jobseeker photo

Profile Skills and Keywords

10. E-Procurement (Insight Program)AdministrationAl Massaq Support Services CoArabicContract Administrator And Document ControllerContract Disputes And TerminationContracts And Follow-up Department HeadContracts DraftingContracts Negotiator/ Buyer/ExpeditorDevelop Commercial Proposals And TendersE-commerceERP SystemEducation And EnglishEnglishEnglish And EducationEnglish Arabic High Typing SpeedEnglish Language And EducationEnglish Literature And EducationEnglish/Arabic Military Interpreter/ TranslatorEnglish/Arabic Translator / InterpreterFood And Beverage ProductionFrenchGovernmentHandles StressHard WorkerInitiativeInternetInternet SearchLogisticsMS OfficeManagementNegotiatorOffice Manager /translatorOil And GasPost-Award Contract GuidelinesPractical Contract ManagementPre-Award Contract GuidelinesProblem SolverProcurement Best PracticeProcurement CoordinatorReading About Natures And Natural RemediesSourcing Services And ProductsSportsTranslation And LocalizationTransportationWorking On ERP Systems

Self-assesed Skills

Languages

Arabic

Arabic

: Fluent

: Fluent

: Fluent

: Fluent

English

English

: Fluent

: Fluent

: Fluent

: Fluent

French

French

: Intermediate

: Intermediate

: Beginner

: Beginner

Tools and Technologies

MS Office

MS Office

: Advanced

: High

:

More than 7 years

Internet Search

Internet Search

: Advanced

: High

:

More than 7 years

English Arabic High Typing Speed

English Arabic High Typing Speed

: Advanced

: High

:

More than 7 years

ERP System

ERP System

: Intermediate

: High

:

5-7 years

10. E-Procurement (Insight Program)

10. E-Procurement (Insight Program)

: Intermediate

: Medium

:

3-5 years

Fields of Expertise

Procurement Best Practice

Procurement Best Practice

: Advanced

: High

:

More than 7 years

Sourcing Services and Products

Sourcing Services and Products

: Intermediate

: High

:

5-7 years

Working on ERP Systems

Working on ERP Systems

: Intermediate

: High

:

5-7 years

Contracts Drafting

Contracts Drafting

: Intermediate

: High

:

More than 7 years

Develop Commercial Proposals and Tenders

Develop Commercial Proposals and Tenders

: Intermediate

: High

:

5-7 years

Key Skills

Hard worker, Negotiator, Initiative, Problem Solver, Handles Stress

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