Iman Wadieh Hakim

Senior Finance & Admin AssistantFull Time

• Job Details:This position’s main function is the implementation of ILO financial and administrative procedures with respect to (SOLIFEM), a regional project that supports the transition from the informal to the formal economy through tripartite social dialogue in the countries of the Southern Neighbourhood, with a particular focus in 4 countries (Algeria, Egypt, Lebanon & OPT) to facilitate a timely, accountable planning, implementation and financial monitoring and an efficient reporting of project activities conducted Egypt in particular. My duties are to:  Provide administrative, logistical & financial support to activities, conferences, seminars, workshops, and meetings undertaken by the project and its implementing partners while tracking the project’s implementation progress in Egypt.  Provide administrative, logistical support to the preparation of the project’s first regional event in Algeria in accordance with all relevant logistics.  Carry out Budget Revision at regional level to allocate necessary funds to required activities in the four focus countries of the project (Algeria, Lebanon, OPT & Egypt).  Review project’s materials translated into Arabic, at linguistic level to ensure their conformity with the Arabic language style.  Translate some documents from/ to three languages (Arabic, English & French).  Draft correspondences, memoranda, and reports on administrative matters from oral instructions, previous correspondence, or other available information sources.  Prepare letters of agreement, service contracts and external collaborator contracts. Process Purchase Orders (POs) and other financial transactions as necessary in IRIS.  Responsible for all administrative tasks, including logistical support to the project personnel, travel arrangements, visas, hotel reservation, etc.  Assist the SOLIFEM CTA / National Coordinator in the preparation of budget estimates for project activities in Egypt and expenditure forecasts by analysing and monitoring the availability of resources as compared to planned activities.  Maintain an overview of the financial situation of the Project and ensure that timely administrative support is provided in general and particular areas.  Assist the National Project Coordinator in maintaining project financial transaction and reporting systems in accordance with the ILO financial rules and regulations. Prepare administrative and finance related briefing materials for the CTA for reporting purposes and meetings with donors. Keep abreast of the progress report requirements and timetable, providing support to the CTA and coordinators for the preparation of the submission.  Provide information to project’s Implementing Partners on ILO administrative and financial procedures.  Responsible for good maintenance of all project files and records.

Senior RSD AssociateFull Time

• Job Details: Persons of concern have fair and transparent access to the RSD procedures  Fraud in the RSD process is identified and appropriately addressed.  Stay abreast of legal, political, security and other developments which impact on the protection environment, and in particular, on protection delivery through RSD.  Assist in the development of the RSD strategy of the operation and in the annual planning exercise.  Provide counselling to, and respond to queries from, asylum seekers and refugees, including in the context of the notification of negative RSD decisions.  Maintain accurate and up-to date records and data related to all work on individual cases.  Assist in preventing and identifying fraud in RSD through oversight, advice and guidance to UNHCR staff, partners and persons of concern.  Systematically apply an age, gender and diversity (AGD) perspective in the performance of assigned functions.  Conduct research on country of origin information (COI) and other issues related to RSD and maintain the Operation’s local repository of relevant information, guidelines and standards accessible to RSD staff in the operation.  Assist in monitoring RSD trends and in compiling and analyzing RSD statistics related to RSD case processing.  Assist in developing and maintaining processes to ensure that persons of concern, Government authorities and partners have accurate information on the RSD procedures, including UNHCR standards, policies and practice.  Assist in initiatives to advocate with and support Government authorities and legal partners to establish and strengthen fair and efficient RSD procedures and RSD decision-making.  Provide training for staff when required.  Draft correspondence and reports relating to the RSD activities of the Operation  Refer individual cases to other functional units in the Operation and/or external partners for appropriate follow-up, in accordance with established criteria.  Counsel individual asylum-seekers on the reasons for negative RSD decisions, in accordance with the RSD SOPs.

Program CoordinatorFull Time

• Job Details:During the absence of the Director, I managed all the office activities and administrative tasks to ensure a smooth working environment for all staff members. Meanwhile, I was in charge of delivering projects to the highest quality and within budget by creating, organizing, managing and maintaining efficient and effective reporting system. A system that ensures a timely submission of monthly / quarterly / annually reports and statistics to donors in order to maintain projects’ consistency. Also, I assisted in project design, proposal and contract preparation.