Senior Purchasing Specialist
Mokattam, Cairo
Senior Purchasing Specialist
Mokattam, Cairoposted 27 days ago212Applicants for1 open position
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Job Description
- Job Summary:
- The Purchasing & Procurement Manager is responsible for managing the full procurement cycle for the school, including supplier selection, negotiation, contract management, purchasing, and inventory oversight. The role ensures that all procurement activities align with school policies, budget requirements, vendor compliance, and international best practices while maintaining transparency and ethical standards
- Key Responsibilities
- 1- Purchasing & Procurement Operations
- Manage procurement activities for all departments (academic, facilities, HR, administration, and events).
- Review purchase requisitions, obtain quotations, and prepare purchase orders in compliance with school procurement policies.
- Source new suppliers and evaluate bids based on price, quality, delivery timelines, service, and compliance.
- Maintain vendor databases, contracts, and procurement records.
- Ensure purchasing decisions support cost efficiency, quality, and timely delivery.
- 2- Vendor Management
- Establish and maintain strong professional relationships with suppliers and service providers.
- Conduct vendor evaluations and performance reviews (quality, reliability, and service responsiveness).
- Negotiate pricing, payment terms, contracts, and service level agreements (SLAs).
- Ensure suppliers meet safety, safeguarding, and regulatory compliance requirements.
- 3- Budget Control & Cost Optimization
- Forecast procurement needs, and align purchases with budget.
- Reduce operational costs through effective negotiation and consolidated purchasing.
- Identify cost-saving opportunities and process improvements.
- 4- Compliance, Policies & Reporting
- Ensure procurement follows school policies, ethical standards, and audit requirements.
- Maintain accurate records for accreditation, audits, and financial reporting.
- Prepare monthly purchasing reports, supplier performance analytics, and budget utilization summaries.
- 5- Inventory, Delivery & Logistics
- Oversee inventory stock management for resources, supplies, uniforms, IT consumables, and maintenance materials.
- Coordinate delivery schedules, monitor order status, and resolve delivery discrepancies.
- Work closely with warehouse and facilities teams for stock control and asset tagging.
- 6- Safeguarding:
- AIS staff members are responsible for promoting and safeguarding the welfare of children, young persons and all members of the AIS community for whom she/he is responsible, or with whom she/he comes into contact. All employees or volunteers will adhere to and ensure compliance with the school’s policies at all times. If, in the course of carrying out the duties of the job, the holder becomes aware of any actual or potential risks to the safety or welfare of children or other community members in the school, she/he must report any concerns to the Child Protection Officer (CPO) and School Director.
- 7- Revision of Job Description
- According to the development and requirements of the school, job specifications will need to be reviewed and updated periodically after consultation with the job holder.
- Working Conditions
- Based on campus, Sunday–Thursday (or school working schedule as applicable).
- Occasional after-hours work during peak operational periods (school openings, events, audits).
Job Requirements
- Minimum of 4 years and up to 7 years of experience in purchasing, procurement, or supply chain management.
- Proven track record in managing procurement processes within a large organization, preferably in the education or service sector.
- Strong negotiation and vendor management skills.
- Excellent analytical and problem-solving abilities.
- Demonstrated ability to manage multiple priorities and meet deadlines.
- Familiarity with procurement software and ERP systems.
- Outstanding communication and interpersonal skills.
- High level of integrity and attention to detail.
- Ability to work effectively in an on-site, fast-paced environment.
- Experience in leading and developing teams is an advantage.
- Bachelor’s degree in business administration, supply chain management, procurement, or a related field.
- Familiarity with international purchasing standards and vendor contract management.
- Proficiency in ERP systems
- Fluency in English; Arabic is a plus.
