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Job Description
Purpose of the position
Preparing, managing, and filing documents for our projects. Archiving files, and ensuring all team members have access to necessary documentation. Sorts and stores electronic and hard copy documents for designers, surveyors, and colleagues. Ensure that project documents follow the company's standards, and stay maintained and accurate.
Tasks
- Copying, scanning, and storing documents
- Checking for accuracy and editing files, like contracts
- Reviewing and updating technical documents (e.g. manuals and workflows)
- File documents in physical and digital records
- Producing document progress reports for senior managers
- Prepare ad-hoc reports on projects as needed
- Printing and distributing project documents to managers, vendors, and team members.
Job Requirements
Requirements
- Bachelor’s degree in business administration or related field.
- Proven work experience as a Document Controller or similar role (2+ years)
- Knowledge of Electronic Document Management Systems (EDMS)
- Strong IT skills in MS office including outlook, excel, and word.
Competencies
- Confidentiality.
- Proficient typing skills
- Data organization skills
- Multitasking skills
- Time-oriented approach to handling queries and tasks.
- The ability to prioritize, manage time well, and troubleshoot.
- Ability to work in Toshka environment.
- Willingness to travel and work at Toshka.
