Executive Assistant

OdooTec -
New Cairo, CairoPosted 2 years ago

143Applicants for1 open position

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We are hiring a multi-talented and multitasking, self-motivated individual with a positive can-do attitude, who has experience in assisting highly sophisticated executives.
As an Executive Assistant, you will work closely with an executive director to provide one-to-one administrative support. You will play a pivotal role in helping him to make the best use of his time with administrative and secretarial tasks.
The candidate will shadow the director, acting as his right hand for professional matters, help them and act on their behalf in many aspects; from recruitment, document management, contracts, expenses, and follow-up, to managing all kinds of employee affairs.
The candidate will handle the coordination of the director's matters, such as travel, and logistics. The candidate must have a track record in coordinating with senior and junior staff in multiple remote locations.
The candidate must have demonstrated the ability to organize and prioritize tasks, work effectively under pressure, solve problems, and meet deadlines.

Act as the point of contact among executives, employees, clients and other external parties
Organize and present information timely and accurately
Organize the director’s calendar and arrange meetings and timely reminders
Anticipate issues before they happen and plan option-based contingencies
Skillfully manage complex and short noticed travel and logistics
Record daily expenses and prepare reports
Type minutes and collaborate verbally and in writing with external parties – memos, emails, presentations, reports
Maintain office filing (physically and electronically)
Prior experience with Google Docs, Sheets, etc
Knowledge of Odoo or similar systems is an advantage
Keep the director aware and alert of meetings, tasks and deadlines
Liaise with staff, suppliers, clients, government agencies and other parties
Handle miscellaneous tasks to support the director, eg. completing some corporate governance reporting, conducting research, and making visits to other companies or agencies to arrange and coordinate